Minutes Gates Public Library Board of Trustees July 21, 1999

Present: Tony Frosino, President; Pam Brady, Vice President; Margaret Buckley; John Donovan; Ralph Esposito, Supervisor; Susan Swanton, Library Director; Judy MacKnight, Assistant Library Director

Absent: Donald Gould; Kumar Maharaj; Dorothy Mundt

I. Meeting was called to order at 7:10 pm by President Frosino.

II. Agenda Changes: None requested.

III Visitors' Comments: Sylvia Mancuso, a Gates resident, spoke on behalf of her daughter. The daughter is being charged for books she says she returned and thus feels she should not be charged a fee. The matter was referred to the Director for review and action.
IV Supervisor's Comments: none

V Correspondence: President Frosino made correspondence available for Board perusal.

VI Approval of June 16 and June 22, 1999 Minutes: A motion to approve the June 16, 1999 minutes was made by Pam Brady; seconded by Margaret Buckley and motion carried unanimously. A motion to approve the June 22, 1999 minutes was made by Margaret Buckley; seconded by Pam Brady and motion carried unanimously.

VII Approval of Personnel Report: A motion was made by Pam Brady; seconded by John Donovan to approve the personnel report and motion carried unanimously.

VIII Financial Review:
a. Approval of Financial/Public Year to date Report: A motion to approve the financial/public year to date report, which shall be considered a part of these minutes, was made by Pam Brady; seconded by Margaret Buckley and motion carried unanimously.
b. Approval of Transfers: A motion to transfer $1,300 from L-74102000 (Equipment) to L-7419-4390 (Contractual - Unassigned) and $2,000 from L-9010-0000 (Retirement) to L-7413-4390 (Contractual - Director) was made by Pam Brady; seconded by Margaret Buckley and motion carried unanimously.
c. Approval of Bills to be Paid: A motion to approve claims #179-220, accounts payable claims #5764-5769, including payrolls #13 and 14, for a total of $87,422.53 was made by Margaret Buckley; seconded by Pam Brady and motion carried unanimously.

IX Items Requiring Board Action:
a. Action on Board Vacancy: Pam Brady reported that there has been no response to date. Ms. Swanton has written a column for the local newspaper extending the deadline until the end of July. There was no action taken at this time.

b. Other Action Items: There were none.

X Reports: All reports noted as written, including a. Special Reports: 1. Media Survey 1998 by Charles Lockwood, 2. Gates Chili High School Media Days by Heidi Jung and 3. Ideas `n' Authors Evaluation by Heidi Jung. Supervisor Esposito commented that more non-Gates than Gates residents responded to the Media Survey.

XI Items for Board Discussion:
a. Presentation of 2000 Line Item Budget: Pam Brady presented the 2000 budget which reflects a 3% increase over the 1999 budget. The position of Library Assistant will be abolished and the position of Librarian I will be added. The Board will hold a workshop and then approve the budget at the August meeting.
b. Long Range Plan Half-Year Report: Ms. Swanton presented the Long Range Plan Report.
c. Report on Friends Review of Book Sale Agreement: It was reported that Sue Swanton, Pam Brady, and the Friends President will meet and bring the Book Sale Agreement to the Library Board at either the August or September meeting. The next Friend's Board meeting is on September 9, 1999.
d. Board Committees - those commented on:
2. Friends: Ms. Swanton reported there are two new Friends Board members: Susan Bridle and Cindy Ratajczak, who is a librarian in the Gates-Chili School District.
8. Personnel: A revised Personnel policy was handed out. Staff called attention to two changes needed. These were referred to Ms. Mundt as Chair of the Personnel Committee.
Having no further business to discuss, a motion to adjourn the meeting was made by John Donovan; seconded by Pam Brady and motion carried unanimously. Meeting adjourned at 8:03 pm.

Respectfully submitted,

Judy MacKnight
Assistant Library Director