Minutes Gates Public Library Board of Trustees May 19, 1999

Present: Pam Brady, Vice President; Margaret Buckley; John Donovan; Kumar Maharaj; Dorothy Mundt; Ralph Esposito, Supervisor; Susan Swanton, Library Director; Judy MacKnight, Assistant Library Director

Absent: Tony Frosino, President; Don Gould

I Meeting was called to order at 7:05 pm by Vice President Brady.

II Agenda Changes: none requested

III Visitors’ Comments: none

IV Supervisor’s Comments: none

V Correspondence: Vice President Brady reviewed correspondence to and from the library with Board. Correspondence was available for Board perusal.

VI Minutes: A motion to approve the April 21, 1999 minutes was made by Kumar Maharaj; seconded by Margaret Buckley and motion carried unanimously.

VII Personnel Report: A motion to approve the personnel report, which shall be considered a part of these minutes, was made by Kumar Maharaj; seconded by Margaret Buckley and motion carried unanimously.

VIII Financial Review:
a. Approval of Financial Report: A motion to approve the financial report, which shall be considered a part of these minutes, was made by Margaret Buckley; seconded by Dorothy Mundt and motion carried unanimously.
b. Approval of Year to Date Report: After some discussion, a motion was made by John Donovan; seconded by Dorothy Mundt that in the future the year to date report will be titled “Public Money Year to Date Report” and shall be approved as part of the financial report.
c. Approval of Transfers: A motion to approve the transfer of $600 from L-7410-2000 (Equipment) to L-7417-4250 (Software – Staff) was made by John Donovan; seconded by Margaret Buckley and motion carried unanimously.
d. Approval of Bills to be Paid: A motion to approve claims #115-145, accounts payable claims #5748-5755, including payrolls # 9 and 10, for a total of $79,949.31 was made by John Donovan; seconded by Margaret Buckley and motion carried unanimously.

IX Items Requiring Board Action:
a. Action on Equipment to be Salvaged: Ms. Swanton presented list to the Board. After some discussion, a motion to approve the equipment to be declared salvage, which shall be considered a part of these minutes, was made by Margaret Buckley; seconded by Dorothy Mundt and motion carried unanimously.
b. Action on Resource Sharing Grant: Ms. Swanton presented her recommendations regarding grants to the Board. Two grants are involved with only one grant needing a signature for approval. After some discussion the following two motions were made:
1. A motion putting Gates Public Library on record approving participation in the Plus Use Grant was made by John Donovan; seconded by Dorothy Mundt and motion carried unanimously.
2. A motion putting Gates Public Library on record against the Resource Sharing Grant was made by John Donovan; seconded by Margaret Buckley and motion carried unanimously.

Ms. Swanton will direct letter of appreciation to those libraries that supported the plus use grant.

X Reports: Director report presented first to Board. Board questioned Director on the installation in the library of the shelving received from the Law Library. Ms. Swanton informed Board that a staff member and his friend would be installing one range of shelving at a time as volunteers. Much discussion ensued regarding safety and liability issues. A motion was made by Pam Brady for the Director to look into professional installation of shelving before using volunteers to put up shelving in the library. Margaret Buckley, Kumar Maharaj, Dorothy Mundt were in favor; John Donovan was opposed. Motion was carried with 4 votes for; 1 against. All remaining reports were noted by Board.

XI Items for Board Discussion:
a. National Library Week Survey: Director presented report to Board. Survey resulted in 384 responses. In January, 2000 Board will review survey for possible changes for Spring 2000.
b. Board Committees – those reported on:
1. Town Board: Mr. Maharaj encouraged people to attend Town meetings regarding development of Westgate Plaza.
2. Friends: Ms. Mundt reported on meeting. Mr. Sam Palma, Book Sale Chairperson, was awarded lifetime membership to the Friends of Gates Public Library at the meeting. Ms. Mundt reported that the book sale will be May 26-29.
3. Grants: At beginning of meeting, in correspondence, Vice President Brady commented on the library’s participation in a grant called “All Hands on Deck” which will award money to best bulletin board display with that theme.
5. Facilities: Ms. Swanton reminded Board that their goals regarding library facility needs to be addressed before year’s end because of NY State Minimum Standard requirements.
7. Budget/Finance: Vice President Brady stated that committee will be meeting soon.
9. Technology: Ms. Swanton reported that she and Charles Lockwood, Technology Librarian, will be presenting a program for the public titled, “Families and Internet” on Tuesday, June 3rd at 7:00 pm.

Having no further business to discuss, a motion to adjourn the meeting was made by Kumar Maharaj; seconded by John Donovan and motion carried unanimously. Meeting adjourned at 8:35 pm.

Respectfully submitted,

Sandra Kilbury Recording Secretary