Minutes Gates Public Library Board of Trustees April 21, 1999

Present: Tony Frosino, President; Pam Brady, Vice-President; Margaret Buckley; Kumar Maharaj; Dorothy Mundt; Ralph Esposito, Supervisor; Susan Swanton, Library Director

Absent: Donald Gould; John Donovan; Judy MacKnight

I. Meeting was called to order at 7:05 pm by President Frosino.

II. Agenda Changes: -none

III. Visitors' Comments: Donna Peasley informed the Board about the arrival of Mary Jo Smith's baby boy, Lucas James.

IV. Supervisor's Comments: The Supervisor informed the Board that he had no comments at this time, but needed to leave this meeting shortly to attend another.

V. Correspondence: President Frosino reviewed correspondence re' a letter received from a patron re' each individual library policy in reference to video loans. Dick Panz responded to this individual. The rest of the correspondence was made available for Board perusal. President Frosino also stated that a letter was sent to CWA local 1170 and when the Union contacts him, then negotiations for a Union contract will begin.

VI. Minutes: A motion to approve the March 17, 1999 minutes was made by Pam Brady and seconded by Margaret Buckley and motion carried unanimously.

VII. Personnel Report: A motion to approve the personnel report, which shall be considered a part of these minutes, was made by Kumar Maharaj; seconded by Dorothy Mundt and motion carried unanimously.

VIII. Financial Review
a. Approval of Financial Report: A motion to approve the financial report, which shall be considered a part of these minutes, was made by Margaret Buckley; seconded by Dorothy Mundt and motion carried.
b. Approval of l" Quarter Year to Date Report: Discussion ensued on the YTD report. The 1st quarter looks good. 24% of the operating budget has been expended. Sandy Kilbury was commended for her use of Excel in tracking expenditures and encumbrances. A motion to approve the 1st Quarter Year to Date Report was made by Margaret Buckley; seconded by Dorothy Mundt and motion carried.
c. Approval of Bills to be Paid: A motion to approve claims #75-114 and accounts payable claims #5740-5747 (including payroll # 6, 7, & 8) for a total of $110,445.92 was made by Dorothy Mundt; seconded by Pam Brady and motion carried.

IX. Items Requiring Board Action:
a. Other Action Items: none

X. Reports All reports accepted as written.

XI. Items for Board Discussion:
a. Review of 1998 State Annual Report: Susan Swanton reviewed the State Annual Report with the Board. The Board would like to see a comparison of certain items in the Annual Report which will start with this year. They will let Ms. Swanton know which items they would like to compared.
b. Report of 1S` Quarter 1999 objectives for Long Range Plan: Ms. Swanton reveiwed these objectives with the Board.
c. Board Committees - those commented on:
l. Town Board - Kumar Maharaj reported Councilwoman Tette had a question re' the impact of the Chili and Greece libraries. Ms. Swanton answered by stating we don't have enough information at this time and she also later senther a letter including circulation figures from 1998 and January 1999.
2. Friends - Pam Brady announced May 12th at 7:30 pm will be the Friends Annual Meeting. Jeanne Gehret will be the speaker. The next book sale will be the end of May. Mr. Esposito has given his approval for the Book Bistro and Susan will be looking into local vendors for this venture.
3. Trustee Council - Margaret Buckley reported that the State Library has produced 2 new brochures; one on Internet use for Trustees and the other Kids on the Internet. They should be sending copies to all the Trustees. The Trustee Institute in Albany will be April 30th - May lst. There will be discussion on library services with seminars and speakers.
4. Budget/Finance - Board has received the 1st draft of the 2000 budget from Ms. Swanton. The Budget Committee will set a date to meet.
d. Other Items for Discussion: none
XII. Items of Information
a. Emergency Closing revision: accepted as written
b. Comparative Statistics 1991 - 1999, rev. no comment or questions

There being no further discussion, the meeting was adjourned at 8:37 pm.

Sincerely,
Donna Andolina
Acting Recording Secretary