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Minutes Gates Public Library Board of Trustees March 17, 1999
Present: Tony Frosino, President; Pam Brady, Vice President; Margaret Buckley; Kumar Maharaj; Ralph Esposito, Supervisor; Susan Swanton, Library Director; Judy MacKnight, Assistant Director
Absent: John Donovan; Donald Gould; Dorothy Mundt
I Call to Order: Meeting was called to order at 7:08 pm by President Frosino.
II Agenda Changes: Under VIII add b. Revised 1998 Year End Report. Under XI c. 7 add Foundation report. Under XII add d. Open Meeting Laws Information.
III Visitors’ Comments: none
IV Supervisor’s Comments: Mr. Esposito strongly questioned the Board regarding the decision to not pursue charging out of county fees for non county residents. He expressed great disappointment in the Board deciding not to pursue this issue. He felt it was a very easy thing for the Board to do to generate more funds for the library. Board members stated to Mr. Esposito that this issue was not dropped from discussion permanently.
V Correspondence: President Frosino reviewed correspondence and made available for Board perusal.
VI Minutes: A motion to approve the February 17, 1999, amending the items
listed, was made by Pam Brady; seconded by Margaret Buckley and motion carried
unanimously. The items amended are:
•
Amend VIII b. to read, “Ms. Swanton presented…”
•
Amend VIII c. to show total amount of bills to be paid as $93,782.23.
•
Amend XI a. 2nd sentence to read: “A motion to approve mileage rate
from 23¢ per mile to 25¢ per mile, retroactive to 1/1/99…”
•
Amend XI g. “…this issue will be dropped.” to read “…this
issue is dropped at this time.”
VII Personnel Report: A motion to approve the personnel report, which shall be considered a part of these minutes, was made by Margaret Buckley; seconded by Kumar Maharaj and motion carried unanimously.
VIII Financial Review:
a) Financial Report: A motion to approve the financial report, which shall
be considered a part of these minutes, was made by Pam Brady; seconded
by Kumar Maharaj and motion carried unanimously.
b) Revised 1998 Year End Report: Ms. Swanton presented a revised 1998 year
end report to the Board. The change to the report was in interest that was
not previously included. Revised report accepted as presented.
c) Bills to be Paid: A motion to approve claims #38-74, accounts payable
claims #5733-5740 which includes payrolls #4 & 5, for a total of $85,995.39
was made by Pam Brady; seconded by Margaret Buckley and motion carried unanimously.
IX Items Requiring Board Action: none
X Reports: Much discussion ensued regarding the Director’s comments
in the conclusion part of her report. Board questioned the lack of participation
by the librarians in the Recreation Department’s Books in the Park
program. President Frosino summarized discussion by stating that the non
participation of the library with the summer playground does not involve
the financing issue but in fact the loss of Mary Jo Smith’s expertise
and reduction of hours over last year with one less librarian which would
make participation in playground programs difficult. All reports were then
accepted as written, including a) Special Reports: Family Fun Night by Heidi
Jung.
XI Items for Board Discussion:
a) Report on Staff/Board Meeting: Several Library Board members met with
numerous staff members on 2/23/99. Several issues were discussed and President
Frosino informed other Board members of four issues that the Board is following
up on as a result of joint meeting.
b) Technology Plan/Assessment Report: Ms. Swanton presented librarian, Charles
Lockwood’s, report to Board. Board members accepted report as written
and report will now be submitted to MCLS for approval. This report also becomes
a part of the library’s long range plan.
c) Committees: those reported on –
1. Town Board: Mr. Maharaj reported that the Town Board asked to bring back
to the Library Board and staff the appreciation of the staff for what they,
the Town Board, perceive as a job well done.
2. Friends: the March book sale raised around $1,200 or so. Remaining books
being taken by the Western NY Nurses Association.
7. Budget/Finance: Ms. Brady reported that the budget committee will be meeting
soon to begin budget process. She reported that the Foundation Committee met
and that there is not a groundswell of support for a Foundation at this time.
8. Personnel: President Frosino stated he spoke with Local 1170 union and procedures
and negotiations are underway. Board will discuss in near future who will be
on negotiating team.
9. Technology Report: as noted from Mr. Lockwood’s technology report.
d) Open Meeting Laws Information: Ms. Swanton distributed to members a copy
of what constitutes an open meeting. Discussion ensued and information from
report is noted.
XII Items of Information:
a) 1999 Board Goals: revised copies distributed to each member.
b) Emergency Closing Policy and Procedures: Ms. Swanton presented a revised
copy of the library’s emergency closing policy. After much discussion,
the policy was further revised and accepted as revised at March meeting.
Having no further business to discuss, a motion to adjourn the meeting was made by Pam Brady; seconded by Kumar Maharaj and motion carried unanimously.
Respectfully submitted,
Sandra Kilbury
Senior Library Clerk
