Minutes Gates Public Library Board of Trustees October 20, 1999

Present: Tony Frosino, President; Pam Brady, Vice President; Dorothy Mundt; Gaye Poness; Ralph Esposito, Supervisor; Susan Swanton, Library Director; Judy MacKnight, Assistant Director

Absent: John Donovan

I Meeting was called to order at 7:03 pm by President Frosino.

II Agenda Changes: Add to IX b) MCLS Direct Access Amendment.

III Visitors’ Comments: none

IV Supervisor’s Comments: none

V Correspondence: President Frosino made correspondence available for Board perusal. Director Swanton stated that there will be a Trustee Workshop on 11/6/99 at the Henrietta Library.

VI Approval of September 15, 1999 Minutes: A motion to approve the September 15, 1999 minutes was made by Pam Brady; seconded by Gaye Poness and motion carried unanimously.

VII Personnel Report: A motion to approve the personnel report, which shall be considered a part of these minutes, was made by Pam Brady; seconded by Dorothy Mundt and motion carried unanimously.

VIII Financial Review:
a. Approval of Financial/Year to Date Report: Ms. Swanton reviewed the year to date report with her projections. After some discussion a motion to approve the financial/year to date report, which shall be considered a part of these minutes, was made by Gaye Poness; seconded by Dorothy Mundt and motion carried unanimously.
b. Approval of Transfers: none requested.
c. Approval of Bills to be Paid: A motion to approve claims #302-348, accounts payable claims #5783-5791, including payrolls #19, 20, and 21, totaling $116,549.26 was made by Pam Brady; seconded by Gaye Poness and motion carried unanimously.

IX Items Requiring Board Action:
a. Action on Board Vacancies: President Frosino stated that there were five candidates for the two vacant positions. He, Dorothy Mundt and John Donovan will meet to review resumes and to set up appointments for interviews. President Frosino will give information on candidates to the Supervisor, who will also meet with the chosen candidates when selected.
b. Action on MCLS Direct Access Amendment: Ms. Swanton presented the amendment to the MCLS Plan of Service. The Board will review the information and get back to the Board President if they feel there is a need for Dick Panz, Director of the Monroe County Library System, to attend our November board meeting to answer questions. Ms. Swanton stated that the issues in this amendment need to be voted on at the November board meeting.

X Reports: All reports commented on, including a. Special Reports: Summer Reading Program 1999 by Donna Peasley.

XI Items for Board Discussion:
a. Analysis of 1996 Annual Report Statistics: report accepted as presented by Director Swanton. Copy will be given to Town Board.
b. Hennen’s American Public Library Rating Index for Gates: report accepted as presented by Director Swanton.
c. “PC” for Seniors Program: report presented by Director Swanton. She stated that the program was a real success.
d. Long Range Plan 3rd Quarter Report: report presented by Director Swanton.
e. Board Committees: those commented on –
1. Town Board Liaison: Ms. Swanton stated that Town Board Budget will be voted on at the November 3, 1999 Town Board meeting at 7:30 pm. Dorothy Mundt will be liaison for the remainder of the year.
2. Friends: Ms. Swanton reported that at the last Friends’ Board meeting they approve the library’s ‘wish list’. Items approved are: $2,400 for a CDROM server; $2,000 for programming; $2,000 for the beginning purchases of books on CDs; $170 for story hour materials and $170 for BOOK PAGE subscription. The RFP for the book bistro has been let in the Gates Chili News. The Friends are investigating the idea of a public fax machine. They are also inquiring about the Rochester Book Festival to be held here at the library in November 2001.
3. Grants: The BOCES 1999-2000 Technology Literacy Challenge Grant was funded with Gates Public Library as one of 4 public libraries participants. This grant includes a computer, workstation, printer and software. Technology Librarian, Charles Lockwood, will receive a stipend for attending several Saturday staff development sessions (on his day off) as part of this grant.
6. Trustees Council: a meeting will be held in November. Gaye Poness volunteered to be the liaison for this.
8. Personnel: new candidates resumes to reviewed and interviews will be set up.
9. Technology: President Frosino volunteered as liaison for this until the end of the year.

Having no further business to discuss, a motion to adjourn the meeting was made by Pam Brady; seconded by Gaye Poness and motion carried unanimously. Meeting adjourned at 7:45 pm. The Board members then went into executive session to discuss union negotiations.

Respectfully submitted,

Sandra Kilbury
Senior Library Clerk