Minutes
Gates Public Library
Board of Trustees
March 19, 2008

Present: Bob Renehan, President; Neelima Gokhale, Vice President; Peter Derry; Amy Gardner; Paula LaManna; Ralph Esposito, Supervisor; Karen Kase-McLaren, Director

Absent:  Kirk Kettinger; Linda Tribotte

Visitors: Susan Swanton, Donna Peasley, Heidi Jung, Diane Sochia, Kathy Sochia, Linda Ianni, Donna Andolina

I  Meeting was called to order at 7:05 p.m. by President Renehan.

II  Agenda Changes:  None required.

III  Supervisor's Comments: None at this time.

IV Correspondence:  Ms. Kase-McLaren reported that correspondence included the response to a FOIL request.  Information was available for Board perusal.

V Approval of Minutes:  A motion to approve the February 27, 2008 minutes was made by Amy Gardner, seconded by Paula LaManna and motion carried unanimously.

VI Visitor's Comments:  From Susan Swanton:  She volunteered to be on the Long Range Plan focus group; she asked the Supervisor to verify statements he made at a previous Town Board meeting.  Mr. Esposito's response to Ms. Swanton was that her questions should be addressed at a Town meeting, not at the Library Board meeting.  From Donna Peasley:  She asked the Supervisor if he is limiting the building planning to 3 million.  Discussion ensued with Ms. LaManna stating that there has to be total plan with Board approval before a figure can be reached.

VII Approval of Personnel Report:  None required.

VIII Financial Review:
            a. Approval of Financial/Year to Date/Budget Projection Reports:  A motion to approve the reports submitted was made by Paula LaManna, seconded by Neelima Gokhale and motion carried unanimously.
            b. Approval of Transfers: None required.
            c. Approval of Bills to be Paid:  A motion to approve claims #55-69, accounts payable claims #21033-21037, including payrolls #5 and 6, for a total of $79,726.50 was made by Neelima Gokhale, seconded by Amy Gardner and motion carried unanimously.

IX  Items Requiring Board Action:
            a. Approval of Technology Plan 2008:  Ms. Kase-McLaren presented a report developed by Internet/Technology Librarian Cathleen Carstens.  A motion to approve the Technology Plan 2008 was made by Paula LaManna, seconded by Neelima Gokhale and motion carried unanimously.
           
X Reports:  All reports accepted as written. 

XI        Items for Board Discussion: 
   a. Website Updates:  Ms. Kase-McLaren reported that an update of content on the Library web site is in progress.
   b. Board Committees:  Those committees commented on –
       2.  Friends:  There was a one day sale held on March 8.  One board member resigned from the Friend's board.
        3.  Grants: Ms. Kase-McLaren reported on the ramifications of 2008 funding deadlines. The Town's grant consultant is preparing a letter to request funding for building expansion.
        4.  Long Range Plan:  Mr. Derry stated that the next planning committee meeting will be March 27.
       9.  Building Planning:  Ms. Kase-McLaren stated that the design phase is on hold right now.  

Having no further business to discuss, a motion to go into executive session to discuss personnel matters was made by Amy Gardner, seconded by Paula LaManna and motion carried unanimously.

At 8:49 p.m. a motion to adjourn the meeting was made by Peter Derry, seconded by Neelima Gokhale and motion carried unanimously.

Respectfully submitted,

Sandra Kilbury
Recording Secretary