Minutes
Gates Public Library
Board of Trustees
April 16, 2008

Present:  Bob Renehan, President; Neelima Gokhale, Vice President; Peter Derry; Amy Gardner; Kirk Kettinger; Paula LaManna; Linda Tribotte; Karen Kase-McLaren, Director

Absent: Ralph Esposito

Visitors: Susan Swanton, Donna Peasley, Heidi Jung, Diane Sochia, Kathy Sochia

I  Meeting was called to order at 7:05 p.m. by President Renehan.

II  Agenda Changes:  Addition of NYSALB to XII; removal of IX. (c)

III  Visitors’ Comments:  From Susan Swanton: She stated that she forwarded information to Ms. Kase-McLaren regarding history of Abbott name and Gates Public Library. 

IV  Supervisor’s Comments: None due to his absence.

V Correspondence:  Ms. Kase-McLaren reported that correspondence included a thank you to HSBC for tour and a letter from Supervisor Esposito to Mrs. Roberta Abbott Buckle regarding library name.  Information was available for Board perusal.
 
VI  Approval of Minutes:  A motion to approve the March 19, 2008 minutes was made by Neelima Gokhale, seconded by Peter Derry and motion carried unanimously.

VII  Approval of Personnel Report: None required.

VIII Financial Review:

            a. Approval of Financial/Year to Date/Budget Projection Reports: A motion to approve the reports submitted was made by Peter Derry, seconded by Amy Gardener and motion carried unanimously.

            b. Approval of Transfers: None required.

            c. Approval of Bills to be Paid: A motion to approve claims #70-102, accounts payable claims #20138-20156, including payrolls #7 and 8, for a total of $95,648.16 was made by Neelima Gokhale, seconded by Paula LaManna and motion carried unanimously.

IX  Items Requiring Board Action:

            a. Approval of 2007 New York State Report:  A motion to approve the 2007 Annual Report to the State was made by Paula La Manna, seconded by Peter Derry and motion carried unanimously. 

b. Approval of Paul Kennedy as consultant for Long Range Plan:  Ms. Kase-McLaren presented information on Paul Kennedy to the Board.  The Friends of Gates Public Library are willing to pay for the consultant fee pending approval from the Library Board.  A motion to approve hiring Paul Kennedy as a consultant for the development of the Long Range Plan was made by Kirk Kettinger, seconded by Peter Derry and motion carried unanimously.  

d. Approval for funding of employee recognition: Ms. Kase-McLaren presented 3 figures to the Board based on a 1%, 2%, and 3% calculation. The three percent amount will be rounded up and presented as a gift certificate.  A motion to approve the 3% employee recognition was made by Paula LaManna, seconded by Amy Gardener and motion carried unanimously. 

X Reports:  All reports accepted as written.

XI Items for Board Discussion: 

  1. Approval to present request by the Library and Town of Gates for funding to Senator Maziarz to support the library expansion:  Ms. Kase-McLaren presented information to the Board on contacting Senator Maziarz.  A motion to approve a letter of intent to pursue funding was made by Peter Derry, seconded by Kirk Kettinger and motion carried unanimously.

  2. Updated timetable for Long Range Plan: Mr. Derry handed out revised timetable to all.

  3. Board Committees:  Those committees commented on -

2. Friends: Approved at their last meeting funding of Long Range Plan consultant contingent on Library Board approval.  Next booksale is planned for May 20-24th.  The Annual meeting is now being called Spring Celebration and is planned for May 14 at 7:30 p.m. in the Town Annex meeting room.

5.  Facilities:  President Renehan reported that Norm Mundt, Building and Grounds Supervisor, died recently.  No replacement has been announced yet.

8.  Technology: Trustee Renehan attended the Senior SIG computer training and enjoyed it.

XII       Items of Information:

  1. Jury Duty:  Ms. Kase-McLaren stated that she was able to postpone jury duty until May 8.
     
  2. NYSALB:  Ms. Kase-McLaren presented information on the New York State Association of Library Boards. There is an annual fee to be a member of this group. Approval of payment of the annual fee was made by President Renehan.

Having no further business to discuss, a motion to go into executive session to discuss personnel matters was made by Peter Derry, seconded by Paula LaManna and motion carried unanimously.

At 8:20 p.m. a motion to adjourn the meeting was made by Neelima Gokhale, seconded by Kirk Kettinger and motion carried unanimously.

Respectfully submitted,

Linda Ianni
(Recording Secretary for Sandy Kilbury)