Minutes
Gates Public Library
Board of Trustees
August 16, 2007

Present: Bob Renehan, President; Neelima Gokhale, Vice President; Peter Derry; Amy Gardner; Paula LaManna (arrived at 7:30 pm), Linda Tribotte; Donna Peasley, Interim Director

Absent:             Ralph Esposito, Supervisor

I   Meeting was called to order at 7:02 p.m. by President Renehan

II  Agenda Changes: None required

III  Visitors’ Comments: None

IV Supervisor’s Comments: None

V  Correspondence: None

VI   Approval of Minutes:  A motion to approve the July 18, 2007 minutes was made by Amy Gardner, seconded by Linda Tribotte and motion carried unanimously.

VII  Approval of Personnel Report:  None

VIII Financial Review:
            a.  Approval of Financial/Year to Date/Budget Projection Reports: A motion to approve all reports submitted was made by Linda Tribotte, seconded by Neelima Gokhale and motion carried unanimously.
            b.  Approval of Transfers: Ms. Peasley presented a request to transfer money into contractual account.  A motion to approve the transfer of $1500 from L-9030-8000 (FICA) to L-7419-4390 (Contractual –Misc.) was made by Linda Tribotte, seconded by Neelima Gokhale and motion carried unanimously. 
            c.  Approval of Bills to be Paid:  A motion to approve claims #143-159, accounts payable claims #20817-38, including payrolls 15 and 16 for a total of $73,311.70 was made by Neelima Gokhale, seconded by Linda Tribotte and motion carried unanimously.

IX        Items Requiring Board Action:
            a.  Friday Nights/Morning Hours:  It was recommended by Ms. Peasley to continue with our 9 a.m. openings in September.  The library will be open as follows: Monday – Thursday, 9 am to 9 pm, Friday 9 am to 6 pm and Saturday 10 am to 5 pm effective Tuesday, September 4, 2007. A motion to make library hours as stated above was made by Amy Gardner, seconded by Linda Tribotte and motion carried unanimously.
            b.  2008 Budget:  A motion to approve the 2008 Budget totaling $1,151,586.00 was made by Neelima Gokhale, seconded by Peter Derry and motion carried unanimously.
            c.  Part time position:  Ms. Peasley presented a proposal to increase a present part time Library Clerk position to 25 hours per week from 19 hours. A motion was made to accept this proposal by Linda Tribotte, seconded by Neelima Gokhale and motion carried unanimously.
 
X          Reports: All reports accepted as written.

XI        Items for Board Discussion:
            a.  Board Committees:
                        2. Friends:  It was reported the Friends booksale was very profitable this summer.  It was also stated the layout of the booksale in the Town Hall Meeting room was done very well.
                        3.  Grants:  Ms. Peasley stated the microfilming digitalization grant was due by August 20th and that Ms. Dean, grants consultant, has confidence in this grant.
                        4. Long Range Plan:  Ms. Peasley stated she would give the committee other libraries’ Long Range Plans for them to peruse.  Mr. Derry stated the committee should have something to review by the end of the year.
                        7. Personnel:  Ms. LaManna stated the Union negotiations are going well and we should be close to an agreement.
                        8.  Technology:  Mr. Renehan stated computers are working well.
                        9.  Building/Planning:  Discussion ensued on the process of getting a BAN (Bond Anticipation Note) which will turn into the Bond process for the renovation.
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  1. Other items for discussion
    1. 2006 Board Goals Report:  Work in progress
    2. 2007 Board Goals Planning:  It was stated both items 1 and 2 will be put on the agenda next month. 

XII       Items of Information

  1. Updated Friends Board member list:  Ms. Gardner stated the Board list still has her as President of the Library Board.

At 7:55 p.m. a motion to go into executive session to discuss personnel issues was made by Amy Gardner, seconded by Paula LaManna and motion carried unanimously.  Having no further business to discuss a motion to adjourn the meeting was made by Linda Tribotte, seconded by Paula LaManna and motion carried unanimously.  Meeting adjourned at 8:40 p.m.

Respectfully submitted,

Donna Andolina
Acting Recording Secretary