Minutes, Gates Public Library
Board of Trustees, February 21, 2007

Present:            Bob Renehan, President; Neelima Gokhale, Vice President; Julia Rivoli; Linda Tribotte; Ralph Esposito, Supervisor; Judy MacKnight, Library Director

Absent:             Amy Gardner; Paula LaManna

I           Meeting was called to order at 7:00 p.m.

II          Agenda Changes:  Add under IX c.  Circulation Policy Change Request.

III        Visitors’ Comments:  None

IV        Supervisor’s Comments: None at this time.

V         Correspondence:  Ms. MacKnight presented correspondence for Board perusal.

VI        Approval of Minutes:  A motion to approve the January 17, 2007 minutes was made by Julia Rivoli, seconded by Neelima Gokhale and motion carried unanimously.

VII       Approval of Personnel Report:  A motion to approve the February 2007 Personnel Report was made by Linda Tribotte, seconded by Neelima Gokhale and motion carried unanimously.

VIII      Financial Review:
            a.  Approval of Final 2006 Year to Date/Budget Projection Reports:  Compliments to the Director for being under budget for the year.  A motion to approve the 2006 final reports submitted was made by Neelima Gokhale, seconded by Linda Tribotte and motion carried unanimously.
            b.  Approval of Financial/Year to Date/Budget Projection Reports:  Ms. MacKnight noted that the private monies have been transferred to Chase bank under three accounts: a savings, a checking and a CD account.  A motion to approve the submitted reports was made by Neelima Gokhale, seconded by Julia Rivoli and motion carried unanimously.
            c.  Approval of Transfers:  None required.
            d.  Approval of Bills to be Paid:  A motion to approve claims #9-31, accounts payable claims #20660, 20677-78, 20683-89, including payrolls #2, 3 and 4, for a total of $188,868.47 was made by Julia Rivoli, seconded by Neelima Gokhale and motion carried unanimously.

IX        Items Requiring Board Action:
            a.  Approval of Technology Plan:  Ms. MacKnight presented the technology plan put together by Cathy Carstens, Internet/Technology Librarian.  A motion to approve the technology plan was made by Linda Tribotte, seconded by Julia Rivoli and motion carried unanimously.
            b.  Approval of Salvage Items:  Several computers/monitors are to be removed from the equipment list and made available for salvage and sold at an upcoming equipment sale.  A motion to approve items listed was made by Bob Renehan, seconded by Neelima Gokhale and motion carried unanimously.
            c.  Approval of Circulation Policy Changes:  Ms. MacKnight requested that two items be removed from list of  items that cannot be sent to other libraries.  A motion to remove ‘toys’ as an item that cannot be sent to other libraries since we longer carry them and to remove ‘CD-ROMs’ as an item that cannot be sent, which now will be available to circulate to other libraries,  was made by Julia Rivoli, seconded by Linda Tribotte and motion carried unanimously.

X          Reports:  All reports accepted as written.

XI        Items for Board Discussion:
            a.  Board Committees:  Those committees commented on –
                        1. Town Board: Mr. Derry was appointed as a library trustee and the final transfer request for 2006 was approved.
                        2.  Friends:  The next meeting will be held 2/28/07.  A one day book sale is scheduled for 3/10/07.
                        7.  Personnel:  An executive session is needed at the end of the meeting to discuss personnel issues.
                        9.  Building Planning:  The external fundraising committee met two times.  A building planning committee meeting is scheduled for 2/22/07 with the Supervisor, Mr. Esposito and with Town Board Member, Mark McIntee.
                        10.  Master Plan:  Ms. Tribotte reported that the Town’s Master Plan was approved at the February 5, 2007 meeting and can be removed from the committee list.
                       
XII       Items of Information:  An updated Board Member list was distributed.  Mr. Derry has volunteered to be on the Long Range Plan committee.

A motion to go into executive session to discuss personnel issues due to the Director’s retirement was made by Julia Rivoli, seconded by Linda Tribotte and motion carried unanimously.  Upon return from executive session and having no further business to discuss, a motion to adjourn the meeting was made by Julia Rivoli, seconded by Linda Tribotte and motion carried unanimously.  Meeting adjourned at 8:50 p.m.

Respectfully submitted,

Sandra Kilbury
Recording Secretary