Minutes, Gates Public Library, Board of Trustees, August, 2006

Present: Amy Gardner, President; Pam Brady; Neelima Gokhale; Bob Renehan; Linda Tribotte; Ralph Esposito, Supervisor; Judy MacKnight, Library Director

Absent: Julia Rivoli, Vice President; Paula LaManna

I Meeting was called to order at 7:00 p.m. by President Gardner.

II Agenda Changes: None required

III Visitors’ Comments: None

IV Supervisor’s Comments: Supervisor Esposito reported that the surveys were sent out and the number of returns so far was good. Mr. Esposito also stated that when survey was completed he would share with the Board the comments on the library.

V Correspondence: Ms. MacKnight stated that the correspondence included a copy of the State Aid the library had received. All correspondence was made available for Board perusal.

VI Approval of Minutes: A motion to approve the July 19, 2006 minutes, amending the sentence: “The meeting was called to order by President Brady…” to read “…by President Gardner”, was made by Bob Renehan, seconded by Linda Tribotte and motion carried unanimously.

VII Approval of Personnel Report: A motion to approve the August 2006 Personnel Report was made by Neelima Gokhale, seconded by Bob Renehan and motion carried unanimously.

VIII      Financial Review:
            a. Approval of Financial/Year to Date/Budget Projection Reports: Ms. MacKnight presented reports to the Board. She stated that Worker’s Compensation will need money transferred in to cover the expenses for the rest of the year. A motion to approve the transfer of $1000 from L-9010-8000 (Retirement) to L-9040-8000 (Worker’s Compensation) was made by Bob Renehan, seconded by Linda Tribotte and motion carried unanimously.   A motion to approve the reports submitted was made by Pam Brady, seconded by Bob Renehan and motion carried unanimously.
            b. Approval of Transfers: As noted above.
            c. Approval of Bills to be Paid: A motion to approve claims #186-208, accounts payable claims #20531-20536 and #20538-39, including payrolls #15 & 16 for a total of $80,947.96, was made by Pam Brady, seconded by Linda Tribotte and motion carried unanimously.

IX Items Requiring Board Action:
a. Action on 2007 Budget: Ms. MacKnight presented the draft of the 2007 budget to the Board. A 2% increase over the 2006 budget was calculated for 2007 which includes a 3% increase in wages. A motion to approve the 2007 budget presented was made by Neelima Gokhale, seconded by Pam Brady and motion carried unanimously.

X Reports: All reports accepted as written, including a. Special Reports: Family Informational Needs Survey.

XI        Items for Board Discussion:
            a. Board Committees: Those committees commented on –
                        1. Town Board: The transfer request was approved.
                        2. Friends: The July book sale netted over $2000. The next Friends meeting is September 13. The Board/Friends get together is September 20.
                        8. Technology: Problems with the electrical during thunderstorms has affected our computers for the public and the wireless network. Several people have looked into solving this problem. Ms. MacKnight has a proposal for a ‘load leveler’ that would help the whole Town building. She will keep the Board posted regarding this issue.
                        9. Building Planning: Group met on August 16. Architects presented 4 more drawings to review. The committee decided on drawing #7 as the one which the architects will continue to develop. Next meeting will be August 31 at 3:00 p.m.
                        10. Master Plan: Ms. Tribotte stated that a final draft will be presented soon to the Town Board.
            b. Other items for discussion: The staff/Board picnic is scheduled for August 29 from 4-6 p.m. in the library meeting room.

Having no further business to discuss, a motion to adjourn the meeting was made by Bob Renehan, seconded by Pam Brady and motion carried unanimously. Meeting adjourned at 8:33 p.m.

Respectfully submitted,

Sandra Kilbury
Recording Secretary