Minutes, Gates Public Library, Board of Trustees, July 19, 2006

Present: Amy Gardner, President; Pam Brady; Neelima Gokhale; Paula LaManna; Bob Renehan; Linda Tribotte; Ralph Esposito, Supervisor; Judy MacKnight, Library Director

Absent: Julia Rivoli, Vice President

I Meeting was called to order at 7:15 p.m. by President Brady.

II Agenda Changes: Add to IX c. Additions to items declared salvage list.

III Visitors’ Comments: None

IV Supervisor’s Comments: Mr. Esposito reported that the budget process has started. He met with the Library Board’s Budget Committee recently to answer questions regarding the 2007 budget. Mr. Esposito also stated that a town wide survey will be mailed out to Town of Gates taxpayers (excluding businesses) regarding town services.

V Correspondence: Ms. MacKnight stated that a $5,000 unrestricted grant has been awarded to the library by Senator Maziarz. Correspondence was made available for Board perusal.

VI Approval of Minutes: A motion to approve the June 21, 2006 minutes was made by Bob Renehan, seconded by Pam Brady and motion carried unanimously.

VII Approval of Personnel Report: A motion to approve the Personnel Report for July, 2006 was made by Paula LaManna, seconded by Bob Renehan and motion carried unanimously.

VIII      Financial Review:
            a. Approval of Financial/Year to Date/Budget Projection Reports: Ms. MacKnight stated that the Friends group gave money to the library to purchase CD shelving for children’s CDs. A motion to approve the reports submitted was made by Bob Renehan, seconded by Neelima Gokhale and motion carried unanimously.
            b. Approval of Transfers: None required.
            c. Approval of Bills to be Paid: A motion to approve claims #155-185, accounts payable claims #20502-07, including payrolls #13 & 14, for a total of $90,271.82 was made by Pam Brady, seconded by Paula LaManna and motion carried unanimously.

IX        Items Requiring Board Action:
            a. Circulation change for periodicals: Ms. MacKnight presented request to change the non-renewable media code for periodicals to a renewable media code. After some discussion a motion to approve the change in media code for periodicals to the renewable media code, effective 8/1/06, was made by Pam Brady, seconded by Linda Tribotte and motion carried unanimously.
            b. Staff Development Requests: Ms. MacKnight presented requests from 3 librarians to attend the NYLA Conference in Saratoga Springs in October, 2006. After some discussion, a motion to approve the registration fee for each librarian and the hotel cost for a one night stay (triple room) to attend the NYLA Conference was made by Linda Tribotte, seconded by Bob Renehan and motion carried unanimously.
            c. Addition to salvage items list: Ms. MacKnight presented to the Board a list of several computer items to be declared salvage and to be sold at the equipment sale. A motion to approve the additions to the list was made by Paula LaManna, seconded by Pam Brady and motion carried unanimously.

X          Reports: All reports accepted as written, including a. Special Reports: 1. Ideas ‘n’ Authors Evaluation 2006 and 2. Live ‘n’ Learners Evaluation 2006 by Heidi Jung.

XI        Items for Board Discussion: Those committees commented on –
                        1. Town Board: Mr. Renehan stated that at the July Town Board meeting Officer DiCaro was sworn in as the new Chief of Police for the Town of Gates.
                        2. Friends: Lee Strong, Friends Vice President, is the ‘blogger’ for the Town of Gates for the Our Town section of the Democrat and Chronicle newspaper.
                        5. Facilities: The new book drops at the drive up window have been installed.
                        6. Budget/Finance: Committee met with the Supervisor regarding the 2007 budget. The increase in the budget for 2007 will be 2% over the bottom line of the 2006 budget. Board will meet before the August meeting for a workshop.
                        8. Technology: Recent storms have had some affect on the computer system in the library. The technology librarian is researching alternatives to help prevent any further problems.
            b. Other items for discussion: Ms. MacKnight presented a proposal from a volunteer to set up a website for the library, free of any charges, to help promote, and encourage donations, for the library expansion and renovations. After some discussion, the Board all agreed it will be a positive feature for the library.

Having no further business to discuss, a motion to adjourn the meeting was made by Bob Renehan, seconded by Pam Brady and motion carried unanimously. Meeting adjourned at 8:15 p.m.

Respectfully submitted,

Sandra Kilbury
Recording Secretary