Minutes, Gates Public Library, Board of Trustees, June 21, 2006

Present: Julia Rivoli, Vice President; Pam Brady; Neelima Gokhale; Paula LaManna; Bob Renehan; Linda Tribotte; Judy MacKnight, Library Director

Absent: Amy Gardner, President; Ralph Esposito, Supervisor

I Meeting was called to order at 7:04 p.m. by Vice President Rivoli.

II Agenda Changes: None required.

III Visitors’ Comments: None

IV Supervisor’s Comments: None

V Correspondence: None

VI Approval of Minutes: A motion to approve the May 17, 2006 minutes was made by Bob Renehan, seconded by Pam Brady and motion carried unanimously.

VII Approval of Personnel Report: A motion to approve the personnel report for June, 2006 was made by Paula LaManna, seconded by Bob Renehan and motion carried unanimously.

VIII      Financial Review:
            a. Approval of Financial/Year to Date/Budget Projection Reports: A motion to approve the reports submitted was made by Linda Tribotte, seconded by Bob Renehan and motion carried unanimously.
            b. Approval of Transfers: Ms. MacKnight requested a transfer of $800 to be used towards the repair and replacement of the drive up window drops. A motion to approve the transfer of $800 from L-7410-2003 (Technology Equipment over $250) to L-7410-4520 (Building & Grounds) was made by Pam Brady, seconded by Paula LaManna and motion carried unanimously. Ms. MacKnight will present the transfer request to the Town Board for their approval at the July 5, 2006 meeting.
            c. Approval of Bills to be Paid: A motion to approve claims #121-154, accounts payable claims #20445 and #20470-72, #20474-78, including payrolls #10, 11 and 12 for a total of $119,425.32 was made by Neelima Gokhale, seconded by Pam Brady and motion carried unanimously.

IX Items Requiring Board Action:
a. Equipment to be declared salvage: Ms. MacKnight presented the list of equipment that is to be declared salvage and sold at an equipment sale, date yet to be set. A motion to approve the equipment listed as salvage was made by Bob Renehan, seconded by Linda Tribotte and motion carried unanimously.

X Reports: All reports accepted as written including a. Special Reports: 1. Report on Long Range Plan progress and 2. Report on Career Fair Day.

XI        Items for Board Discussion:
            a. Board Committees: Those committees commented on –
                        2. Friends: Ms. MacKnight reported that Friends member, Paul Harvey, is now the new President of the Friends. Lee Strong will be Vice President, Joan Bawden is Treasurer and Sue Swanton is Secretary. The Wendy’s coupons were delivered and are at the circulation desk for the public to take. The Entertainment Books will be arriving in August sometime. $500 was moved from the Friends Operating Account to the Endowment Fund in memory of Ross Kitt. The Friends will join the Library Board for a ‘get together’ at the September 20, 2006 meeting.
                        5. Facilities: One of two new window drops has been installed in the drive up window.
                        6. Budget: Committee met on June 12. Committee will try to set up appointment(s) to meet with the Supervisor with questions.
                        8. Technology: New UPS unit was installed.
                        9. Building Planning: Committee met with Habiterra on June 8. A building program was handed out as well as some drawings of the current building. Next meeting is not scheduled yet.
                        10 Master plan: Ms. Tribotte stated that a draft of the master plan is completed and that the committee most likely will not need to meet anymore.

            b. Other items for discussion: Staff suggested a picnic be held for a Staff/Board get together from 4:00-6:00 p.m. Board members thought suggestion was a good idea and Bob Renehan will meet with staff to put picnic together.
Having no further business to discuss, a motion to adjourn the meeting was made by Bob Renehan, seconded by Paula LaManna and motion carried unanimously.

Respectfully submitted,

Sandra Kilbury
Recording Secretary