Minutes, Gates Public Library, Board of Trustees, May 17, 2006

Present:            Amy Gardner, President; Pam Brady; Neelima Gokhale; Paula LaManna; Bob Renehan; Linda Tribotte; Ralph Esposito, Supervisor; Judy MacKnight, Library Director

Absent:             Julia Rivoli, Vice President

I           Meeting was called to order at 7:02 p.m.

II          Agenda Changes: None required.

III        Visitors’ Comments:  None

IV        Supervisor’s Comments:  None

V         Correspondence:  Ms. MacKnight reviewed correspondence with the Board and made available for their perusal.

VI        Approval of Minutes:  A motion to approve the April 19, 2006 minutes was made by Paula LaManna, seconded by Neelima Gokhale and motion carried unanimously.

VII       Approval of Personnel Report:  None required.

VIII      Financial Review:
            a.  Approval of Financial/Year to Date/Budget Projection Reports:  A motion to approve all reports submitted was made by Bob Renehan, seconded by Linda Tribotte and motion carried unanimously.  Ms. MacKnight reported that Mary Jo Smith and Mike Skyer received the Freislich Award for 2006. 
            b.  Approval of Transfers:  None required.
            c.  Approval of Bills to be Paid:  A motion to approve claims #91-120, accounts payable claims #20415-15, 20437-44, including payrolls #8 & 9, for a total of $98,426.40 was made by Bob Renehan, seconded by Neelima Gokhale and motion carried unanimously.

IX        Items Requiring Board Action:
            a.  Increase on CD-ROM Limit:  Ms. MacKnight presented request to increase the limit of CD-ROMs a patron may charge out from 2 to 5.  A motion to approve the increase of 5 CD-ROMs per patron was made by Pam Brady, seconded by Linda Tribotte and motion carried unanimously.  Increase will take affect June 1, 2006.
            b.  Hiring Salary Ranges:  Board reviewed changes made to salary ranges as discussed at the April meeting.  A motion to approve the hiring salary ranges as presented, with reviewing the salary ranges every two years, was made by Neelima Gokhale, seconded by Bob Renehan and motion carried unanimously.

X          Reports: All reports accepted as written, including a. Special Reports: 1.  Tools for Success – Supervisor Training 2006 by Susan Saylor and Cathy Carstens.

XI        Items for Board Discussion:
            a.  Board Committees:  Those committees commented on –
                        2.  Friends:  Annual meeting was held with Chief Roche as the guest speaker.  On May 17 the Gates Chili Chamber of Commerce recognized Library volunteer and Friends Board member, Sam Palma, as Citizen of the Year.  The Friends gave the Library $2000 for the children’s book on CD collection.  New officers will be voted on at the June meeting.
                        6.  Budget/Finance:  Ms. MacKnight and Ms. Tribotte met on 5/15 to began discussions on the 2007 budget.  Mr. Esposito reported that a new Finance Officer for the Town of Gates has been hired and will begin on June 1, 2006.
                        9.  Building Planning:  Habiterra Architecture had all staff members fill out a short survey.  They will be interviewing the librarians and senior clerks in response to the surveys.
            b.  Other items for discussion:  Ms. Gardner stated that the Friends/Board get-together is supposed to occur soon.  After some discussion it was decided to hold off until September for this meeting.

Having no further business to discuss, a motion to adjourn the meeting was made by Bob Renehan, seconded by Pam Brady and motion carried unanimously.  Meeting adjourned at 7:37 p.m.

Respectfully submitted,

Sandra Kilbury
Recording Secretary