Minutes, Gates Public Library, Board of Trustees, April 19, 2006

Present:            Amy Gardner, President; Julia Rivoli, Vice President; Pam Brady; Neelima Gokhale; Paula LaManna; Linda Tribotte; Ralph Esposito, Supervisor; Judy MacKnight, Library Director

Absent:             Bob Renehan

I           Meeting was called to order at 7:05 p.m. by President Gardner.

II          Agenda Changes:  Add “Proposed Salary Ranges” under XI a. 7. Personnel

III        Visitors’ Comments:  None

IV        Supervisor’s Comments: Mr. Esposito stated that the Town ended 2005 in the black.  He stated that for 2007  Town employees will receive a pay increase but there may be changes to health benefit contributions.

V         Correspondence:  None

VI        Approval of March 15, 2006 Minutes:  A motion to approve the March 15, 2006 minutes was made by Paula LaManna, seconded by Neelima Gokhale and motion carried unanimously.

VII       Approval of Personnel Report:  A motion to approve the April personnel report was made by Linda Tribotte, seconded by Neelima Gokhale and motion carried unanimously.

VIII      Financial Review:
            a.  Approval of Financial/Year to Date/Budget Projection Reports:  Ms. MacKnight reported that fines are up due mostly to the use of credit/debit cards that the library now takes.  A motion to approve the reports submitted was made by Julia Rivoli, seconded by Paula LaManna and motion carried unanimously.
            b.  Approval of Transfers:  None required.
            c.  Approval of Bills to be Paid:  A motion to approve claims # 63-90, accounts payable claims #20385-86 and #20410-14, including payrolls #6 and 7 for a total of $82,627.07 was made by Paula LaManna, seconded by Linda Tribotte and motion carried unanimously.

IX        Items Requiring Board Action:  None required.
           
X          Reports:   All reports accepted as written, including a. Special Reports: 1. YSS Spring Conference by Mary Jo Smith and 2. Report on National Library Week Survey.

XI        Items for Board Discussion:  Those committees commented on -
            a.  Board Committees:
                        2. Friends:  At last meeting discussion was done on changing the time of year that the annual meeting is held.  The April newsletter was sent out and Wendy’s coupons will be coming soon.  In an upcoming issue of the Gates Chili Post the Friends 20th Anniversary will be noted.
                        5.  Facilities:  The book drop for books in the drive up window needs replacement.  Research is being done on purchasing a new book drop.
                        6.  Budget/Finance:  Ms. MacKnight will set up meeting dates and email to the committee to begin 2007 budget preparations.
                        7.  Personnel:  Committee submitted to members a draft of a proposed hiring salary range.  Board discussed information and proposal will be an action item at the May meeting.
                        9.  Building Planning Committee:  Ms. MacKnight stated that the first two fee proposals have been signed by her and initialed by the Supervisor and sent to Habiterra.
                        10.  Master Plan Committee:  Ms. Tribotte stated that the next meeting will be on April 20th.
           
Having no further business to discuss, a motion to adjourn the meeting was made by Julia Rivoli, seconded by Linda Tribotte and motion carried unanimously.  Meeting adjourned at 8:21 p.m.

Respectfully submitted,

Sandra Kilbury
Recording Secretary