Minutes, Gates Public Library, Board of Trustees, March 15, 2006

Present:            Amy Gardner, President; Julia Rivoli, Vice President; Neelima Gokhale; Paula LaManna; Bob Renehan; Linda Tribotte; Judy MacKnight, Library Director

Absent:             Pam Brady; Ralph Esposito, Supervisor

I           Meeting was called to order at 7:05 p.m.

II          Agenda Changes:  Add to IX d.  Board Goals 2006

III        Visitors’ Comments:  None

IV        Supervisor’s Comments:  None due to Mr. Esposito’s absence.

V         Correspondence:  Ms. MacKnight reviewed correspondence and made available for Board perusal.

VI        Approval of February 15, 2006 Minutes:  A motion to approve the February 15, 2006 minutes was made by Bob Renehan, seconded by Linda Tribotte and motion carried unanimously.

VII       Approval of Personnel Report:  A motion to approve the March Personnel Report was made by Paula LaManna, seconded by Bob Renehan and motion carried unanimously.

VIII      Financial Review:
            a.  Approval of Financial/Year to Date/Budget Projection Reports:  Ms. MacKnight presented reports to the Board.  She noted that fines were up in comparison to last year’s fines at this time.  A motion to approve the reports submitted was made by Julia Rivoli, seconded by Neelima Gokhale and motion carried unanimously.
            b.  Approval of Transfers:  None
            c.  Approval of Bills to be Paid:  A motion to approve claims #35-62, accounts payable claims #20333-36 and 20381-84, including payrolls #4 & 5 for a total of $92,095.47 was made by Bob Renehan, seconded by Linda Tribotte and motion carried unanimously.

IX        Items Requiring Board Action:
            a.  2005 Annual Report to the State:  Ms. MacKnight presented the report to the Board.  After some discussion a motion to approve the 2005 Annual Report to the State was made by Paula LaManna, seconded by Julia Rivoli and motion carried unanimously.
            b.  Architect’s Fee Proposal:  Ms. MacKnight reviewed proposal with the Board.  There are 3 parts to the proposal.  After some discussion a motion to approve parts 1 and 2 of the fee proposal, pending Town Board approval, was made by Julia Rivoli, seconded by Bob Renehan and motion carried unanimously.
            c.  Staff Development Requests:  Employees Sue Saylor and Cathy Carstens submitted requests to attend the Supervisory Training Series, sponsored by the Rochester Business Alliance.  The dates of training are March 23 and 30, April 6 and 13.  The cost of the program is $258 each.  A motion to approve the staff development requests was made by Bob Renehan, seconded by Linda Tribotte and motion carried unanimously.
            d.  Board Goals 2006:  Ms. Gardner reviewed the 2006 goals that were drafted by her and Paula LaManna.  After some discussion a motion to approve the 2006 Board Goals was made by Julia Rivoli, seconded by Neelima Gokhale and motion carried unanimously.
           
X          Reports:  All reports accepted as written.

XI        Items for Board Discussion:
            a.  Board Committees:  Those committees commented on –
                        2.  Friends:  Chief Roche will be the speaker for the annual meeting.  Pam Brady was voted “Citizen of the Year” by the Gates Lions Club.  There will be a dinner in her honor in April or May.  The one day book sale on March 11 made over $700.
                        3.  Grants:  The Building Bridges grant has completed its first year.  The next training session will be held at the Gates Library in April.
                        6.  Budget/Finance:  Process will need to begin soon.
                        7.  Personnel:  Ms. Tribotte stated that the committee met and began putting a salary guideline together in preparation for the 2007 budget process.
                        10.  Master Plan:  Ms. Tribotte stated that at the February meeting they finalized the mission statement and subgroups are working on other areas.  Next meeting is March 16.

Having no further business to discuss, a motion to adjourn the meeting was made by Bob Renehan, seconded by Neelima Gokhale.  Meeting adjourn at 8:05 p.m.

Respectfully submitted,

Sandra Kilbury
Recording Secretary