Minutes, Gates Public Library, Board of Trustees, February 15, 2006

Present: Amy Gardner, President; Paula LaManna; Bob Renehan; Linda Tribotte; Ralph Esposito, Supervisor; Judy MacKnight, Library Director

Absent: Julia Rivoli, Vice President; Pam Brady; Neelima Gokhale

I Meeting was called to order at 6:58 p.m.

II Agenda Changes: Add to IX c. Toastmasters

III Visitors’ Comments: None

IV Supervisor’s Comments: None

V Correspondence: Ms. MacKnight reviewed correspondence with the Board.

VI Approval of Minutes: A motion to approve the January 18, 2006 minutes was made by Linda Tribotte, seconded by Bob Renehan and motion carried unanimously.

VII Approval of Personnel Report: None required.

VIII      Financial Review:
            a) Approval of Financial/Year to Date/Budget Projection Reports: Ms. MacKnight presented the final 2005 and January 2006 reports. A motion to approve the final 2005 financial reports as submitted was made by Linda Tribotte, seconded by Bob Renehan and motion carried unanimously. A motion to approve the January, 2006 reports as submitted was made by Bob Renehan, seconded by Paula LaManna and motion carried unanimously.
            b) Approval of Transfers: None required.
            c) Approval of Bills to be Paid: A motion to approve claims #8-34, accounts payable claims #20301-03, #20329-32, including payrolls #2 & 3, for a total of $138,179.48 was made by Bob Renehan, seconded by Linda Tribotte and motion carried unanimously.

IX        Items Requiring Board Action:
            a) Technology Plan: Ms. MacKnight presented the Gates Public Library Technology Plan developed by Technology Librarian, Cathy Carstens. Board felt that plan was very well written. A motion to approve the Technology Plan was made by Paula LaManna, seconded by Bob Renehan and motion carried unanimously.
            b) Action on video limit: Ms. MacKnight presented request to increase the number of videos a patron can take out on loan from 5 to 7. A motion to approve increasing to 7 the number of video tapes a patron can borrow per visit, effective 3/1/06, was made by Linda Tribotte, seconded by Paula LaManna and motion carried unanimously.
            c) Toastmasters: Ms. MacKnight reviewed the previous approval for the Toastmasters to use the library’s meeting room for a period of 3 months, ending in February, 2006. After some discussion a motion to approve 3 more months of meeting room usage for the Toastmasters group was made by Bob Renehan, seconded by Paula LaManna and motion carried unanimously. Ms. MacKnight will inform the group that through the month of May they will be able to use the meeting room twice a month; thereafter they will need to find another permanent place.
X          Reports: All reports accepted as written.

XI        Items for Board Discussion:
            a) Board Committees: Those committees commented on –
                        1. Town Board: Ms. Gardner reported that she attended the February meeting and the Town Board approved Habiterra as the architectural firm for the library expansion.
                        2. Friends: Ms. Gardner reported that the group met in February and the next meeting will be in April. They have not yet found a guest speaker for the annual meeting. In place of a 20th year celebration the Friends will donate $200 to the Harold Hacker Fund. There will be a one day sale of newer books on March 11.
                        3. Grants: Ms. MacKnight reported that the Building Bridges Grant is finishing up its first of two years. Money has been spent for books and there have been several training sessions. The next year will include more training sessions and programs.
                        7. Personnel: Ms. LaManna reported that the group has not yet met to discuss the part time personnel policy and wages.
                        9. Building Planning: The committee met with the principal architect on 2/14. The first step will be putting together a fee proposal. This will be done for the Town Board meeting on 3/6, for Town Board approval, and subject to Library Board approval.
                        10. Master Plan: Ms. Tribotte reported that the committee held its first meeting in January. Group will meet again on 2/16.
            b) Other items for discussion: Ms. MacKnight asked the Board to think about setting up a building expansion fund. She also said that it was suggested to have a link on the library’s website about the expansion.

XII Items of Information:
a) Board Goals 2005: Ms. Gardner and Ms. LaManna will review the goals for 2005 and have a report in March on the accomplishments.

At 7:43 p.m. motion to adjourn the meeting to an executive session to discuss a personnel matter was made by Paula LaManna, seconded by Bob Renehan and motion carried unanimously. Having no further business to discuss, a motion to adjourn the meeting was made by Bob Renehan, seconded by Linda Tribotte and motion carried unanimously. Meeting adjourned at 8:25 p.m.

Respectfully submitted,

Sandra Kilbury
Recording Secretary