Minutes, Gates Public Library, Board of Trustees, January 18, 2006

Present:            Amy Gardner, President; Julia Rivoli, Vice President; Pam Brady; Neelima Gokhale; Paula LaManna; Linda Tribotte; Judy MacKnight, Library Director

Absent:             Bob Renehan; Ralph Esposito, Supervisor

I           Meeting was called to order at 7:03 by President Gardner.

II          Agenda Changes:  None required.

III        Visitors’ Comments:  No comments made.

IV        Supervisor’s Comments:  No comments due to Supervisor’s absence.

V         Correspondence:  Ms. MacKnight reviewed correspondence with the Board and made available for their perusal.

VI        Approval of Minutes:  A motion to approve the December 14, 2005 minutes was made by Neelima Gokhale, seconded by Paula LaManna and motion carried unanimously.

VII       Approval of Personnel Report:  A motion to approve the January, 2006 personnel report was made by Julia Rivoli, seconded by Pam Brady and motion carried unanimously.

VIII      Financial Review:
            a.  Approval of Financial/Year to Date/Budget Projection Reports:  A motion to approve the reports submitted was made by Paula LaManna, seconded by Linda Tribotte and motion carried unanimously.
            b.  Approval of Transfers:  A motion to approve the transfer of $2638 from L-7410-1000 (Wages) to:  +$18 to L-9030-8000 (FICA) and +$2620 to L-9060-8000 (Hospitalization) was made by Julia Rivoli, seconded by Pam Brady and motion carried unanimously.
            c.  Approval of Bills to be Paid:  The final 2005 bills and the January, 2006 bills need approval.  A motion to approve the final 2005 claims #329-352, accounts payable claims #20270-20272; #3730-3732 and #20296, including payroll #26 for a total of $40,262.19 was made by Julia Rivoli, seconded by Paula LaManna and motion carried unanimously.  A motion to approve the January, 2006 claims #1-7, accounts payable claims #20297-20300, including payroll #1, for a total of $39,559.15 was made by Pam Brady, seconded by Julia Rivoli and motion carried unanimously.

IX        Items Requiring Board Action:
            a.  Items to be declared salvage:  Ms. MacKnight presented items to remove from equipment inventory and framed prints to be discarded and sold at the January, 2006 book sale.  A motion to approve the items submitted was made by Paula LaManna, seconded by Linda Tribotte and motion carried unanimously.
            b.  Director’s goals:  The Director’s goals were handed out at the December meeting for Board review.  The goals presented by the director were accepted as written.
            c.  Board Committees:  Ms. Gardner reviewed the current committees and it was decided that all committees remain as is.  Ms. Tribotte stated that she had volunteered to be on the Town’s Master Plan Committee that will begin meeting soon for several months.  A committee titled “Master Plan Committee” will be added as item #10.
            d.  Architect:  Ms. MacKnight presented to the Board the information on the firm, Habiterra, which the Building Planning Committee has chosen.  The two other firms that were considered were Lothrop Associates and DeWolff Partnership.  After some discussion, a motion to approve the firm, Habiterra, as the architect of choice by the library’s Building Planning Committee was made by Julia Rivoli, seconded by Pam Brady and motion carried unanimously.
            e.  MCLS Contract:  Ms. MacKnight introduced RPL Director, Paula Smith and Henrietta Director, Pat Bernhardt to the Board. They came to the Board meeting to answer questions regarding the MCLS Contract.  Discussion ensued on how the figures were arrived at and what alternatives member libraries may have if opposed to signing the contract.  A motion to approve the MCLS Contract with no other options available was made by Pam Brady, seconded by Linda Tribotte with Amy Gardner and Paula LaManna for approval and Julia Rivoli and Neelima Gokhale opposing.  Motion passed 4 to 2.

X          Reports:   All reports accepted as written.

XI        Items for Board Discussion:
            a.  Board Committees:  Those committees reported on –
                        1.  Town Board:  Trustees Neelima Gokhale and Julia Rivoli were appointed to another 5 year term on the Library Board.
                        2.  Friends:  Members are still looking for a speaker for their annual meeting.  In place of a 20th  anniversary party a donation to the Harold Hacker Fund will be made.
                        5.  Facilities:  An electrician had to be called in to fix problems with the library’s server.
                        10.  Town Master Plan:  Trustee Tribotte stated that the 1st meeting for the new committee will be January 19.
            b.  Part time staff:  Ms. MacKnight brought to the attention of the Board an issue regarding part time staff receiving health benefits if they work a certain amount of hours per week.  The Personnel Committee will review and update the personnel policy for the part time staff and review/address this issue.
            c.  Other items for discussion:  Ms. MacKnight informed the Board that meetings have been set up to visit local legislators and that Lobby Day in Albany will be March 14.

Having no further business to discuss, a motion to adjourn the meeting was made by Julia Rivoli, seconded by Pam Brady and motion carried unanimously.  Meeting adjourned at 8:53 p.m.

Respectfully submitted,

Sandra Kilbury
Recording Secretary