Minutes, Gates Public Library, Board of Trustees, July 20, 2005

Present: Julia Rivoli, Vice President; Pam Brady; Neelima Gokhale; Paula LaManna; Bob Renehan; Linda Tribotte; Ralph Esposito, Supervisor; Judy MacKnight, Library Director

Absent: Amy Gardner, President

I Meeting was called to order at 7:05 p.m.

I Agenda Changes: Move 2006 Budget after VI. Approval of Minutes

III Visitors’ Comments: None

IV Supervisor’s Comments: Mr. Esposito will speak on 2006 Budget.

V Correspondence: 1) Thank you letter to Senator Maziarz for reading poster. 2) Copy of letter from Library Board to Union. 3) Copy of letter from Union to Library Board. 4) Letter from E-Rate approving funding.

VI Approval of Minutes: A motion to approve the minutes of June 15, 2005 was made by Bob Renehan, seconded by Pam Brady and motion carried unanimously.

Items for Discussion: 2006 Budget

There will be a zero percent increase from the Town for the 2006 budget. The Board Budget Committee and Judy MacKnight recommended the elimination of 1 Full time Library Clerk position and 2 Full time Desk aide positions. They also recommended eliminating staffing for the drive up window, eliminating barcoding hours and some aide morning hours. Since there is no increase in wages, the union contract will be reopened. The negotiating committee will consist of Ralph Esposito, Paula LaManna and Julia Rivoli. They will meet as soon as possible. Mr. Esposito and the Board thanked Judy MacKnight and the Board Budget Committee for acting reasonably with this budget.

VII Approval of Personnel Report: A motion to approve the personnel report was made by Paula LaManna, seconded by Bob Renehan and motion carried unanimously.

VIII Financial Review:

Approval of Financial/Year to Date/Budget Projection Reports: Ms. MacKnight reported Jr. Friends making money on selling bookmarks, and we sold 2 more chairs on ebay. After some discussion re` the 2006 budget a motion to approve the reports submitted was made by Bob Renehan, seconded by Pam Brady.

Approval of Transfers: None required

Approval of Bills to be Paid: A motion to approve claims #155-185, accounts payable #20062, #20090-20095, including payrolls #13 and 14 for a total of $82,001.82 was made by Pam Brady, seconded by Linda Tribotte and motion carried unanimously.

IX Items Requiring Board Action:

Staff Development Requests: 4 librarian’s requests for early bird registration for NYLA conference in Buffalo this October. A motion to approve these requests for the conference totaling $529.00, was made by Paula LaManna, seconded by Bob Renehan and motion carried unanimously.

Equipment to be Declared Salvage: A motion to declare the library typewriter salvage was made by Paula LaManna, seconded by Pam Brady and motion carried unanimously. It was replaced by an office typewriter.

X Reports: All reports accepted as written, including: a: Special Reports – 1. Ideas ‘n’ Authors by Heidi Jung and 2. Live’n’ Learners by Heidi Jung.

XI Items for Board Discussion:

Board Committees: Those commented on –

2. Friends: Trustee Brady submitted an application to Empire Friends nominating Sam Palma for an award.

Facilities: Trustee Renehan commented that the Town is responding and there are no lingering issues.
Budget/Finance: The Board has scheduled a Budget Workshop at 6 p.m. on August 17, 2005 one hour before the scheduled Library Board Meeting.
Technology: Ms. MacKnight reported the cabling has been done but we had some problems with our computers afterward. She also reported we need a new firewall for the wireless network.
Building Planning: The Gates Chili Post ran an article on library expansion in this week’s issue.

Reminder: Staff/Board meeting is scheduled for Wednesday, July 27, 2005 in the library meeting room.

Having no further business to discuss, a motion to adjourn the meeting was made by Bob Renehan, seconded by Linda Tribotte and motion carried unanimously. Meeting adjourned at 7:55 p.m.

Respectfully submitted,
Donna Andolina
Acting Recording Secretar y