Minutes, Gates Public Library, Board of Trustees, June 15, 2005

Present: Amy Gardner, President; Julia Rivoli, Vice President; Pam Brady; Paula LaManna; Linda Tribotte; Judy MacKnight, Library Director

Absent: Neelima Gokhale; Bob Renehan and Ralph Esposito, Supervisor

I Meeting was called to order at 7:05 p.m.

II Agenda Changes: Add: XI b. Empire Friends Award

III Visitors’ Comments: None

IV Supervisor’s Comments: None

V Correspondence: A thank you note from the staff to the Library Board for providing them with a pizza lunch.

VI Approval of Minutes: A motion to approve the minutes of May 18, 2005 was made by Julia Rivoli, seconded by Paula LaManna and motion carried unanimously.

VII Approval of Personnel Report: A motion to approve the personnel report was made by Linda Tribotte, seconded by Paula LaManna and motion carried unanimously.

VIII Financial Review:

a. Approval of Financial/Year to Date/Budget Projection Reports: After some discussion a motion to approve the reports submitted was made by Paula LaManna, seconded by Julia Rivoli and motion carried unanimously.

b. Approval of Transfers: None required.

c. Approval of Bills to be Paid: A motion to approve claims #127-154, accounts payable claims #20032-20034, #20057-20061, including payrolls #11 and 12 for a total of $90,444.45 was made by Pam Brady, seconded by Paula LaManna and motion carried unanimously.

IX Items Requiring Board Action:

a. Renewal by Phone: Ms. MacKnight presented a request to allow renewal of library materials by telephone. After some discussion a motion was made by Pam Brady and seconded by Linda Tribotte to approve the phone renewal request, effective July 1, 2005. Motion carried unanimously.

X Reports: All reports accepted as written, including: a. Special Reports – 1. Media Days by Heidi Jung and Melissa McHenry and 2. Long Range Plan Activity by Judy MacKnight

XI Items for Board Discussion:

a. Board Committees: Those commented on –

2. Friends: Meeting was held on 6/8. Officers were elected for another year. The new officers are: Allen Nash, president; Lucien Giancursio, vice president; Joan Bawden, treasurer and Susan Swanton, secretary. Next book sale will be held July 20-23 in the Town Hall meeting room. The Friends also gave $2,030 to the library to pay for new cabling for public pc’s.

5. Facilities: Staff committee met May 24. Ms. MacKnight has put in a request to the Lions Club to do the repainting of the eyeglass mailbox and asked for a key to the mailbox.

6. Budget/Finance: Board committee met with Mr. Esposito on June 8 to discuss the library’s 2006 budget.

9. Building Planning: Ms. MacKnight reviewed with the Board all that the committee has done so far. A motion in support of the renovation and expansion of the current library building by the Library Board of Trustees was made by Julia Rivoli, seconded by Pam Brady and motion carried unanimously. Ms. MacKnight stated that the Friends group all agree it is a step in the right direction.

b. Empire Friends Award: Ms. Gardner reviewed application for the nomination of a Friends group or member for the Empire Friends Daniel W. Casey Award. Ms. Brady will be in charge of the application.

Having no further business to discuss, a motion to adjourn the meeting was made by Julia Rivoli, seconded by Paula LaManna and motion carried unanimously. Meeting adjourned at 8:15 p.m.

Respectfully submitted,
Sandra Kilbury
Recording Secretary