Minutes, Gates Public Library, Board of Trustees, May 18, 2005

Present: Amy Gardner, President; Julia Rivoli, Vice President; Neelima Gokhale; Bob Renehan; Linda Tribotte; Ralph Esposito, Supervisor; Judy MacKnight, Library Director

Absent: Pam Brady; Paula LaManna

I Meeting was called to order at 7:03 p.m.

II Agenda Changes: Amendment to Bills to be Paid under Minutes.

III Visitors’ Comments: None

IV Supervisor’s Comments: Mr. Esposito stated that the 2006 budget work is ongoing with tough issues to deal with. The Board’s budget committee will meet with the Supervisor to discuss questions they have regarding the library’s budget.

V Correspondence: None

VI Approval of Minutes: A motion to approve the April 20, 2005 minutes, amending the total amount paid in VIIIc. Bills to be Paid to $88,927.42, was made by Bob Renehan, seconded by Julia Rivoli and motion carried unanimously.

VII Approval of Personnel Report: A motion to approve the personnel report was made by Julia Rivoli, seconded by Bob Renehan and motion carried unanimously.

VIII Financial Review:

a. Approval of Financial/Year to Date/Budget Projection Reports: A motion to approve the submitted reports, amending the total fines column on the financial report to $5177.24, was made by Bob Renehan, seconded by Neelima Gokhale and motion carried unanimously.

b. Approval of Transfers: None required.

c. Approval of Bills to be Paid: A motion to approve claims #96-126, accounts payable claims #9996-9997 and #20025-20031, including payrolls #8, 9 and 10 for a total of $116,694.96 was made by Julia Rivoli, seconded by Bob Renehan and motion carried unanimously.

IX Items Requiring Board Action: None required at this meeting.

X Reports: All reports accepted as written including a. Special Reports: 1. Report on National Library Week Survey and 2. Report on 6 th Grade Lock-in at GC Middle School by Heidi Jung.

XI Items for Board Discussion:

a. Board Committees: Those committees commented on –

2. Friends: Ms. Gardner reported on the Annual Meeting. The guest speaker, Scott Pitoniak donated two signed copies of his book to the library.

3. Grants: Ms. MacKnight reported on the Disability Grant for Youths that the library is participating in.

5. Facilities: The drive up window roof is fixed. We will need to watch the condition of the lumber underneath it.

6. Budget/Finance: Committee has met several times. They will be scheduling a meeting with the Supervisor soon.

7. Personnel: Committee has not yet met to discuss the quartile changes.

8. Technology: Server cabinet is completed.

9. Building Planning: Mr. Renehan reported that a drawing has been done showing possible additional square footage that could be added to the building. The full building planning committee will meet 5/23.

Having no further business to discuss, a motion to adjourn the meeting was made by Bob Renehan, second by Neelima Gokhale and motion carried unanimously. Meeting adjourned at 7:42 p.m.

Respectfully submitted,
Sandra Kilbury
Recording Secretary