Minutes, Gates Public Library, Board of Trustees, December 14, 2005

Present:            Amy Gardner, President; Julia Rivoli, Vice President; Neelima Gokhale; Paula LaManna; Bob Renehan; Judy MacKnight, Library Director

Absent:             Ralph Esposito, Pam Brady and Linda Tribotte

I           Meeting was called to order at 7:03 p.m. by President Gardner.

II          Agenda Changes:  None required

III        Visitors’ Comments:  None

IV        Supervisor’s Comments:  None

V         Correspondence:  Director MacKnight reviewed correspondence to and from the library with the Board and made available for their perusal.

VI        Approval of Minutes:  A motion to approve the November 16, 2005 minutes was made by Bob Renehan, seconded by Paula LaManna and motion carried unanimously.

VII       Approval of Personnel Report:  None required.

VIII      Financial Review:
            a.  Approval of Financial/Year to Date/Budget Projection Reports:  A motion to approve the reports submitted was made by Julia Rivoli, seconded by Neelima Gokhale and motion carried unanimously.
            b.  Approval of Transfers:  None required.
            c.  Approval of Bills to be Paid:  A motion to approve claims #298-328; accounts payable #20232, 20265-68 and  30410, including payrolls #24 & 25 for a total of $101,557.04 was made by Paula LaManna, seconded by Bob Renehan and motion carried unanimously.

IX        Items Requiring Board Action:
            a.  Action on 2006 Hours of Service:  Ms. MacKnight reviewed the hours of service with the Board.  She stated that the staff has requested the Board consider closing on Monday, July 3rd as a replacement for one of the 2 extra floating holidays the full time staff have in 2006.  This would mean closing the library for 4 days.  After some discussion the Board agreed to have the library close at 5:00 p.m. on Monday, July 3rd instead of 9:00 p.m.   A  motion to approve the 2006 hours of service, with closing at 5:00 p.m. on Monday, July 3, 2006,  was made by Paula LaManna, seconded by Bob Renehan and motion carried unanimously.
            b.  Action on 2006 Library Board Meeting Dates:  Dates were presented and a motion to approve the dates submitted was made by Julia Rivoli, seconded by Bob Renehan and motion carried unanimously.
            c.  Action on 2006 Pay Rates:  Ms. MacKnight presented changes to the Board.  All full time and some part time staff are receiving a zero percent increase for 2006.  The rates changes are for the part time staff in accordance with federal minimum wage increases for 2006.  A motion to approve the 2006 pay rates was made by Bob Renehan, seconded by Neelima Gokhale and motion carried unanimously.
            d.  Election of Officers:  After some discussion, a motion to approve the election of the following officers was made Bob Renehan, seconded by Neelima Gokhale and motion carried unanimously.  The positions are:  Amy Gardner, President; Julia Rivoli, Vice President and Paula LaManna as Secretary.

X          Reports:   All reports accepted as written, including a.  Special Reports:  1.  Long Range Plan Report and 2.  Report on Senior Survey.

XI        Items for Board Discussion: 
            a.  Board Committees:  Those committees commented on –
                        2.  Friends:  One day book sale was held 12/10 with good results (over $700).
                        3.  Grants:  The disability grant meetings and training ongoing.  Librarians have ordered books with grant money.
                        5.  Facilities:  Library cleaner using new carpet extractor and has begun cleaning small areas of the library.
                        8.  Technology:  Computers are being switched over to Windows XP.  New computers will be ordered in January.
                        9.  Building Planning:  Ms. MacKnight reported that 3 architectural firms presented  programs to the group.  Recommendations will be forthcoming.
            b.  MCLS Contract:  Board members reviewed last month’s meeting with Paula Smith and Angela Bonazinga.  Board was discouraged by meeting and lack of concern regarding the impact of contract on the library.  After some discussion it was decided that the Board will issue a press release citing their concerns.  An advance copy will be presented to the RPL Director.  The Board is also considering a note of protest to go along with the signed contract.
 
XII       Items of Information:
            a.  Director’s Goals for 2006:  Ms. MacKnight presented her goals to the Board.

Having no further business to discuss, a motion to adjourn the meeting was made by Bob Renehan, seconded by Julia Rivoli and motion carried unanimously.

Respectfully submitted,

Sandra Kilbury
Recording Secretary