Minutes, Gates Public Library Board of Trustees, November 16, 2005

Present:            Amy Gardner, President; Pam Brady; Neelima Gokhale; Paula LaManna; Judy MacKnight, Library Director

Absent:             Ralph Esposito, Supervisor; Julia Rivoli, Vice President; Linda Tribotte and Bob Renehan

I           Meeting was called to order at 7:07 p.m.

II          Agenda Changes:  Add under IX:  b.  Clean Up Day and c.  Meeting Room request.

III        Visitors’ Comments: None

IV        Supervisor’s Comments: None due to Supervisor’s absence.

V         Correspondence:  Ms. MacKnight reviewed correspondence with the Board.

VI        Approval of Minutes:  A motion to approve the October 19, 2005 minutes was made by Paula LaManna, seconded by Neelima Gokhale and motion carried unanimously.

VII       Approval of Personnel Report:  A motion to approve the personnel report was made by Pam Brady, seconded by Paula LaManna and motion carried unanimously.

VIII      Financial Review:
            a.  Approval of Financial/Year to Date/Budget Projection Reports:  A motion to approve the reports submitted was made by Neelima Gokhale, seconded by Pam Brady and motion carried unanimously.
            b.  Approval of Transfers:  Ms. MacKnight requested money to be transferred into the Workers Comp fund.  A motion to transfer $55.00 from Disability (L-9055-8000) to Workers Comp       (L-9040-8000) was made by Pam Brady, seconded by Paula LaManna and motion carried unanimously.
            c.  Approval of Bills to be Paid:  A motion to approve claims #257-297, accounts payable claims #20212-13, including payrolls 22 and 23, for a total of $77,296.63 was made by Paula LaManna, seconded by Pam Brady and motion carried unanimously.

IX        Items Requiring Board Action:
            a.  Action on DVD Limit:  Ms. MacKnight requested that the limit of DVDs per card be raised to three.  A motion to approve raising the limit to 3 DVDs per card per person, effective 1/3/06, was made by Paula LaManna, seconded by Pam Brady and motion carried unanimously.
            b.  Action on Clean Up Day:  As suggested previously by the Board, Ms. MacKnight asked that the clean up day be held on the morning of December 20th.  After some discussion a motion to approve the library clean up day to be held on Tuesday, December 20 from 9:00 a.m. to 1:00 p.m. was made by Pam Brady, seconded by Paula LaManna and motion carried unanimously.
            c.  Action on Meeting Room request:  Ms. MacKnight reported that a group has asked to reserve the meeting room for the first and third Tuesday of every month.  After some discussion a motion to approve the request for 2 Tuesdays each month for a trial period of 3 months was made by Pam Brady, seconded by Paula LaManna and motion carried unanimously.

X          Reports:   All reports accepted as written, including a.  Special Reports: 1.  NYLA Conference Reports and 2.  In House Materials Survey.
XI        Items for Board Discussion:
            a.  Board Committees:  Those committees commented on –
                        2.  Friends:  Get together was held between the  Library Board and the Friends Board before the Friends last meeting.  Wish list was approved for all requests with the exception of one.  This item will be voted on at the Friends meeting in January.
                        5.  Facilities:  Drop slot at the drive up window was repaired by Town personnel.
                        7.  Personnel:  Ms. LaManna reviewed with the Board some of the ideas regarding staff recognition.
                        8.  Technology:  Next meeting will be held 11/17.
                        9.  Building Planning:  Ten RFQ’s were sent out with 7 firms responding.

XII       Items of Information:
            a.  Director’s Self Evaluation:  Ms. MacKnight distributed evaluation to Board members.
            b.  Hours of Service for 2006:  To be voted on at December meeting.

Having no further business to discuss, a motion to adjourn the meeting was made by Paula LaManna, seconded by Pam Brady and motion carried unanimously.  Meeting adjourned at 8:03 p.m.

At this time Ms. MacKnight introduced Paula Smith, RPL Director and Angela Bonazinga, Brighton Director to the Board.  The Board had requested they come to discuss the upcoming MCLS Contract and the effect it will have on our library.  Both guests reviewed with the Board how the committee revamped the MCLS contract and arrived at the new cost share figures. These changes are what will have a big impact on the library’s budget in 2007.  The Board was grateful for them taking the time to come and speak and to answer any questions.

Respectfully submitted,

Sandra Kilbury
Recording Secretary