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Minutes, Gates Public Library Board of Trustees, October 19, 2005
Present: Amy Gardner, President; Julia Rivoli, Vice President; Pam Brady; Neelima Gokhale; Paula LaManna; Bob Renehan; Linda Tribotte; Judy MacKnight, Library Director
Absent: Ralph Esposito, Supervisor
I Meeting was called to order at 7:00 p.m. by President Gardner
II Agenda Changes: Per Director’s request, add IX b. Variance Request and c. Patron Complaint.
III Visitors’ Comments: None
IV Supervisor’s Comments: None
V Correspondence: Ms. MacKnight reviewed correspondence and made available for Board perusal.
VI Approval of Minutes: A motion to approve September 21, 2005 minutes was made by Julia Rivoli, seconded by Neelima Gokhale and motion carried unanimously.
VII Approval of Personnel Report: A motion to approve the personnel report was made by Bob Renehan, seconded by Linda Tribotte and motion carried unanimously.
VIII Financial Review:
a. Approval
of Financial/Year to Date/Budget Projection Reports: A motion to approve
the reports submitted was made by Paula LaManna, seconded by Neelima Gokhale
and motion carried unanimously. Ms. MacKnight stated that the library
received $2,000 from WalMart through our Friends group.
b. Approval
of Transfers: None required.
c. Approval
of Bills to be Paid: A motion to approve claims #237-257, accounts payable
#20204-20210 and 20221, including payrolls #20 & 21, for a total of $80,449.38
was made by Bob Renehan, seconded by Pam Brady and motion carried unanimously.
IX Items Requiring Board Action:
a. Action
on Framed Prints: Ms. MacKnight presented list of prints to be declared
salvage and sold at the October book sale. A motion to approve the list
of prints salvage was made by Pam Brady, seconded by Julia Rivoli and motion
carried unanimously.
b. Action
on Variance Request: Ms. MacKnight presented the variance to be signed
by the Board President. The variance is for #8 of the minimum standards
for required seating and space, which the library does not meet. Ms.
MacKnight wrote the plan and action response and reviewed with the Board. A
motion to approve the plan/action response on the variance was made by Pam
Brady, seconded by Pam Brady and motion carried unanimously.
c. Action
on Patron Complaint: Ms. MacKnight brought to Board’s attention
the letter of complaint from a patron. The letter was also sent to the
Gates Chili Post and the Supervisor. After some discussion it was decided
that President Gardner will write a response to the patron with a copy sent
to the Director.
X Reports: All
reports accepted as written.
XI Items for Board Discussion:
a. MCLS
Contract/Cost Shares: Ms. MacKnight presented to the Board a copy of
the draft of the MCLS Contract and cost shares that will be up for a vote soon. The
big concern is the amount of the cost shares that each library will be paying
based on per capita for each town and branches. For 2006 there will be
a significant increase, with an increase of 73% for 2007 and in 2008 the cost
will reflect the actual per capita figure. Much discussion ensued with
Board deciding that these figures need justification from people from the committee
or MCLS Board. Ms. MacKnight requested that the Board members look over
the draft and get back to her with any questions/concerns before the 1st of
November.
b. Board
Committees: Those commented on –
1. Town: Request
for transfer was approved.
2. Friends: Get
together between the Friends Board and the Library Board is scheduled for November
9 at 6:45 p.m. The wish list from the librarians’ was presented
at the October meeting. A new fundraiser, the selling of “Book
Lover’s Calendars”, will begin shortly.
5. Facilities: The
carpet extractor has been ordered. Patron suggested new ropes for the
drive up window slots and a volunteer took care of it for the Director.
7. Personnel: After
some discussion the Board has decided to purchase gift cards to be presented
to staff upon suggestion from the Director as a way for special recognition.
9. Building
Planning: Ms. MacKnight stated that 8 RFQ’s were sent out to architects
in and around the Rochester area. She will keep the Board posted on responses.
At 8:18 p.m. a motion to adjourn to executive session to discuss Union matters was made by Julia Rivoli, seconded by Paula LaManna and motion carried unanimously.
Having no further business to discuss, a motion to adjourn the meeting was made by Bob Renehan, seconded by Linda Tribotte and motion carried unanimously. Meeting adjourned at 8:37 p.m.
Respectfully submitted,
Sandra Kilbury
Recording Secretary
