Minutes, Gates Public Library Board of Trustees, September 27, 2004

Present: Julia Rivoli, President; Pam Brady, Vice President; Amy Gardner; Paula LaManna; Bob Renehan; Linda Tribotte; Judy MacKnight, Library Director

Absent: Ralph Esposito, Supervisor

I Meeting was called to order at 7:02 p.m. by President Rivoli. The original Board meeting that was scheduled for September 15, 2004 was cancelled and rescheduled for this date.

II Agenda Changes: Prospective Board member Neelima Gokhale was asked to step out while the Board discussed/voted on her filling the trustee vacancy. After some discussion the Board voted unanimously to have Ms. Gokhale fill the term that will expire on 12/31/05. The Board welcomed Ms. Gokhale to the group.

III Visitors’ Comments: None

IV Supervisor’s Comments: None

V Correspondence: Director MacKnight reviewed correspondence to and from the library with the Board and made available for their perusal.

VI Approval of Minutes: A motion to approve the August 18, 2004 minutes was made by Bob Renehan, seconded by Paula LaManna and motion carried unanimously.

VII Approval of Personnel Report: A motion to approve the personnel report was made by Pam Brady, seconded by Amy Gardner and motion carried unanimously.

VIII Financial Review:

a. Approval of Financial/Year to Date/Budget Projection Reports: Director MacKnight reviewed reports and a motion to approve the reports submitted was made by Linda Tribotte, seconded by Bob Renehan and motion carried unanimously.

b. Approval of Transfers: None required.

c. Approval of Bills to be Paid: A motion to approve claims # 214-248, accounts payable claims #9747, 9771-9776, including payrolls #18, 19, 20, for a total of $108,838.84 was made by Paula LaManna, seconded by Amy Gardner and motion carried unanimously.

IX Items Requiring Board Action:

a. Variance for Facility: Director MacKnight informed the Board that once again the library has to file a variance in response to the library not complying with the NYS Standards for Libraries in regards to space/seating. A motion to approve the wording for the variance was made by Pam Brady, seconded by Paula LaManna and motion carried unanimously. Ms. Rivoli signed the variance that will be submitted to the MCLS office.

b. Change in ILL Fee: Director MacKnight reviewed with the Board the changes that MCLS is requesting. After some discussion a motion to approve the increase from $1.00 to $5.00 as the patron fee for interlibrary loans was made by Pam Brady, seconded by Bob Renehan and motion carried unanimously. Director MacKnight stated that once all libraries approve the increase the change would go before the MCLS Board for approval. The effective date of change is tentatively set for November 1, 2004.

c. Tuition Reimbursement: A motion to approve the $25 reimbursement request by librarian, Cathy Carstens, was made by Bob Renehan, seconded by Linda Tribotte and motion carried unanimously.

X Reports: All reports accepted as written including a. Special Reports: 1. Adult Summer Reading Report by Nancy Blanda, 2. YA Summer Reading Report by Heidi Jung and 3. J Summer Reading Report by Mary Jo Smith.

XI Items for Board Discussion:

a. Board Committees – those committees reported on:

2. Friends: The fall book sale will be October 28-30. The Wendy’s coupons made $265. The Friends Board/Library Board get together will be October 13 at 6:45 p.m. The Friends are in the process of trying to go from non-profit status to educational organization.

9. Building Planning Committee: The committee met and designed a survey that will go out to Gates residents. The Friends approved the funding for the cost of the mailing of the survey for the library.

Having no further business to discuss a motion to adjourn the meeting was made by Bob Renehan, seconded by Pam Brady and motion carried unanimously. Meeting adjourned at 8:00 p.m.

Respectfully submitted,
Sandra Kilbury
Recording Secretary