Minutes, Gates Public Library
Board of Trustees, July 21, 2004

Present: Julia Rivoli, President; Pam Brady, Vice President; Amy Gardner; Paula LaManna; Bob Renehan; Linda Tribotte; Judy MacKnight, Library Director

Absent: Ralph Esposito, Supervisor

I Meeting was called to order at 7:00 p.m. by President Brady.

II Agenda Changes: None requested.

III Visitors’ Comments: Ms. MacKnight introduced a gentleman that may be interested in applying for the vacant trustee position.

IV Supervisor’s Comments: None due to the Supervisor’s absence.

V Correspondence: Ms. MacKnight reviewed correspondence with the Board and made available for their perusal.

VI Approval of Minutes: A motion to approve the June 16, 2004 minutes was made by Bob Renehan, seconded by Amy Gardner and motion carried unanimously.

VII Approval of Personnel Report: A motion to approve the July 2004 Personnel Report was made by Paula LaManna, seconded by Bob Renehan and motion carried unanimously.

VIII Financial Review:

a. Approval of Financial/Year to Date/Budget Projection Reports: All reports were presented by Director MacKnight. A motion to approve the reports submitted was made by Amy Gardner, seconded by Bob Renehan and motion carried unanimously.

b. Approval of Transfers: None requested.

c. Approval of Bills to be Paid: A motion to approve claims #149-182, accounts payable claims #9682-9686 and #9709-9713, including payrolls #14 & 15, for a total of $90,387.20 was made by Bob Renehan, seconded by Paula LaManna and motion carried unanimously.

IX Items Requiring Board Action:

a. Items to be declared salvage: A motion to approve the items listed for salvage was made by Pam Brady, seconded by Amy Gardner and motion carried unanimously. The listed items are 3 framed prints, 1 printer stand and 1 secretarial chair.

b. Staff Development Requests: Ms. MacKnight presented requests from librarians to attend the NYLA Conference that is being held in Rochester in October, 2004. A motion to approve the amount of $110 per librarian to attend the conference was made by Bob Renehan, seconded by Paula LaManna and motion carried unanimously. A second motion to allow an additional $100 for ten $10 “fast passes” was made by Pam Brady, seconded by Bob Renehan and motion carried unanimously.

X Reports: All reports were accepted as written. No special reports were submitted at this meeting.

XI Items for Board Discussion:

a. Director’s Evaluation: Ms. MacKnight presented to each member the draft devised by Trustee LaManna of the Director’s evaluation. The draft will be reviewed and if any changes are requested, the members will email Ms. LaManna. An evaluation form to be voted on will be presented at the August meeting.

b. 2005 Budget: Ms. MacKnight presented to each Board member two drafts of a budget plan for 2005. One copy has $50,000 budgeted for Retirement and the other will have $85,000 budgeted. The Board will have a budget workshop on August 5 at 7:00 p.m. to review the budget process for new members.

c. Board Committees: Those commented on –

1. Town Board: Ms. Gardner stated that the hiring of 7 new pages was mentioned.

2. Friends: The next meeting is in September. A get together between the Friends Board and the Library Board is tentatively set for October.

5. Facilities: Northeastern Electric has installed new circuits to help alleviate any electrical overload at the public computers.

9. Building Planning Committee: Committee met on 7/12. A draft for a public survey will be reviewed at the September meeting.

Having no further business to discuss a motion to go into executive session to discuss personnel matters was made by Bob Renehan, seconded by Amy Gardner and motion carried unanimously. At 8:35 p.m. a motion to adjourn the board meeting was made by Bob Renehan, seconded by Pam Brady and motion carried unanimously.

Respectfully submitted,
Sandra Kilbury
Recording Secretary