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Minutes Gates Public Library Board of Trustees June 16, 2004
Present: Julia Rivoli, President; Pam Brady, Vice President; Amy Gardner; Paula LaManna; Bob Renehan; Linda Tribotte; Ralph Esposito, Supervisor; Judy MacKnight, Library Director
I Meeting was called to order at 7:02 p.m. by President Rivoli.
II Agenda Changes: Add to XI Items for Board Discussion:
b. Parking space for Director
c. Defibrillator
d. Board Committees
III Visitors’ Comments: None
IV Supervisor’s Comments: Mr. Esposito stated that beginning 1/1/05 the Town of Gates will be in the Monroe County Workers Compensation pool which will help bring down the contribution costs for the Town. He also stated that beginning 8/1/04 the Town will have a change in the health benefits that affects only the co-pays for employees and health coverage will remain the same.
V Correspondence: Ms. MacKnight reviewed correspondence with the Board that included 2 letters from the staff recognizing Director MacKnight, a letter stating the amount of the e-rate funding and a copy of a statement that shows the amount earned from Internet book sales.
VI Approval of Minutes: A motion to approve the May 19, 2004 minutes was made by Bob Renehan; seconded by Pam Brady and motion carried unanimously.
VII Approval of Personnel Report: None required.
VIII Financial Review:
a. Approval of Financial/Year to Date/Budget Projection Reports: Ms. MacKnight stated that the financial report is for the months of April and May, 2004. A motion to approve the reports submitted was made by Amy Gardner; seconded by Paula LaManna and motion carried unanimously.
b. Approval of Transfers: None required.
c. Approval of Bills to be Paid: A motion to approve claims #117-148, accounts payable claims #9656, 9678-9681, including payrolls #12 and 13, for a total of $81,915.45 was made by Pam Brady; seconded by Bob Renehan and motion carried unanimously.
IX Items Requiring Board Action: None required.
X Reports: All reports accepted as written including a. Special Reports: 1. Report on Media Days by Heidi Jung and 2. Report on Live ‘n’ Learners by Heidi Jung.
XI Items for Board Discussion:
a. Charging for Disc Repair: Ms. MacKnight reported that the library has purchased a CD/DVD/CD-ROM disc repair machine. Once the staff is fully trained and a procedure is in place for the repair of the library’s materials, Ms. MacKnight would like to pursue the idea of charging the public a fee to repair their items. Some discussion ensued and the Board stated that they will look forward to further information on this project.
b. Parking Space for Director: A request for the Director to have her own parking space was made by the Friends President, Allen Nash, to the Library Board. After some discussion, Supervisor Esposito stated that a letter needs to be written requesting a sign at the designated space for the Director. A motion to submit letter to the Supervisor requesting the parking space was made by Pam Brady; seconded by Amy Gardner and motion carried unanimously.
c. Defibrillator: Ms. MacKnight and Trustee Tribotte reported on the research they have done on purchasing the defibrillator. The library has $1000 towards the machine and quotes of $1900 and $1968 were noted. Trustee Tribotte stated that in her research she discovered that there may be grant money available through Blue Cross and Blue Shield to fund the difference. Trustee Gardner will write inquiring about grant money towards the purchase of the defibrillator.
d. Board Committees: Those commented on –
2. Friends: Next meeting will be Wednesday, September 8, 2004. The next book sale will be July 21 – 24 in the Town Hall Meeting Room.
5. Facilities: Mr. Renehan stated that the new carpet was installed in the main office. Quotes have been done on installing 2 more electrical outlets.
6. Budget: Ms. Rivoli stated that the committee had met twice and that they have made an appointment to speak with the Supervisor on budget issues.
7. Personnel: Ms. LaManna stated that she has done a draft of the director’s new evaluation. Draft will be available at the July meeting.
9. Building Planning: Next meeting will be July 12.
Having no further business to discuss, a motion to adjourn the meeting was made by Bob Renehan; seconded by Pam Brady and motion carried. Meeting adjourned at 7:45 p.m.
Respectfully submitted,
Sandra Kilbury
Recording Secretary
