Minutes Gates Public Library Board of Trustees May 19, 2004

Present: Julia Rivoli, President; Pam Brady, Vice President; Amy Gardner; Bob Renehan; Linda Tribotte; Judy MacKnight, Library Director

Absent: Ralph Esposito, Supervisor; Paula LaManna

I Meeting was called to order at 7:00 p.m. by President Rivoli.

II Agenda Changes: Add IX b. Item to be declared salvage.

III Visitors’ Comments: None

IV Supervisor’s Comments: None

V Correspondence: Ms. MacKnight reviewed correspondence with Board that included a letter of recognition to employee, Chad Cunningham, for the help he provided when library computers became infected with a virus. Also noted was the letter of thanks to the Gates Amita Club for their $1,000 donation to the library to use towards a defribrillator.

VI Approval of Minutes: A motion to approve the April 21, 2004 minutes was made by Bob Renehan; seconded by Pam Brady and motion carried unanimously.

VII Approval of Personnel Report: None required.

VIII Approval of Financial Review:

a. Financial/Year to Date/Budget Projection Reports: Ms. MacKnight stated that there is no financial report submitted this month. The updated report will be submitted at the June meeting. A motion to approve the Year to Date and Budget Projection reports was made by Amy Gardner; seconded by Bob Renehan and motion carried unanimously.

b. Transfers: None requested.

c. Bills to be Paid: A motion to approve claims #91-116, accounts payable claims #9651-9655, including payrolls #10 and 11, for a total of $89,367.06, was made by Bob Renehan; seconded by Linda Tribotte and motion carried unanimously.

IX Items Requiring Board Action:

a. Change in Video Loan Period: Ms. MacKnight presented a report to the Board requesting that the loan period for VHS tapes only be changed from 3 days to 1 week. After some discussion a motion to change the loan period from 3 days to 1 week on VHS tapes only was made by Pam Brady; seconded by Linda Tribotte and motion carried unanimously.

b. Item to be declared salvage: Ms. MacKnight requested that one desk in the office be declared salvage. The desk is no longer needed. A motion to approve the desk salvage was made by Bob Renehan; seconded by Amy Gardner and motion carried unanimously. The desk will be donated for the Gates Police Auction to be held at a later date.

X Reports: All reports were accepted as written, including, a. Special Reports: 1. Report on Long Range Plan Activity by Director MacKnight, 2. Report on Evening Travelogs by Heidi Jung and 3. Report on Community Assets Day by Heidi Jung.

XI Items for Board Discussion:

a. Report on National Library Week Survey: Ms. MacKnight presented her report to the Board. Many interesting comments were noted. Board stated that all staff should be congratulated on the positive comments made by the public. Report accepted as written.

b. Board Committees: Those commented on –

1. Town Board: Bills paid as submitted

2. Friends: Annual meeting was held on May 12 th. The Wendy’s coupons campaign has started.

3. Grants: The children’s librarians have applied for a grant from Target. Awards will be presented towards the end of the summer.

5. Facilities: Mr. Renehan reported that the library will be getting a better price for the carpet due to the changing of the color. The Director’s office and new baseboards will now be included.

6. Budget/Finance: A budget committee meeting was held. Ms. MacKnight is gathering information from the Town.

7. Personnel: New changes to the Director’s evaluation format are being done.

9. Building Planning Committee: Meeting was held May 12 th. Next meeting is scheduled for July 12 th. Group planning a survey that will include the public.

At 7:51 p.m. a motion to go into executive session to discuss personnel issues was made by Pam Brady; seconded by Bob Renehan and motion carried unanimously.

At 8:11 p.m. the meeting resumed and having no further business to discuss a motion to adjourn the meeting was made by Bob Renehan; seconded by Amy Gardner and motion carried unanimously.

Respectfully submitted,
Sandra Kilbury
Recording Secretary