Minutes Gates Public Library Board of Trustees April 21, 2004

Present: Pam Brady, Vice-President; Amy Gardner; Paula LaManna; Bob Renehan; Linda Tribotte; Ralph Esposito, Supervisor; Judy MacKnight, Library Director

Absent: Julia Rivoli, President

I. Meeting called to order at 7:02 p.m. by Vice President Brady.

II. Agenda Changes: Videos added to Other Items of Discussion (XI c.)

III. Visitors’ Comments: None

IV. Supervisor’s Comments: None

V. Correspondence: Ms. MacKnight read a letter from Greg Hart to Allen Nash re` the removal of his father’s name from any library fund for a new building. Ms. MacKnight also read the letter in response to Greg’s letter from Allen Nash, Friends President. It stated his father’s name will not be used in conjunction with any Friends library fund.

VI. Approval of March 17, 2004 Minutes: A motion to approve the March 17, 2004 minutes was made by Bob Renehan; seconded by Linda Tribotte and motion carried unanimously.

VII. Approval of Personnel Report: A motion to approve the personnel report was made by Amy Gardner; seconded by Bob Renehan and motion carried unanimously. Ms. MacKnight stated 2 desk aides had resigned and we are now in the process of training a page to be a desk aide.

VIII. Financial Review:
a. Approval of Financial /Year to Date/Budget Projection Reports: Ms. MacKnight reported that fines are up slightly and we received a large donation from Kevin Hart to purchase books in his father’s memory. We acquired $265.00 from our equipment sale. Linda Tribotte stated we have 26% of our budget spent for the 1st quarter. A motion to approve the reports submitted was made by Bob Renehan; seconded by Linda Tribotte and motion carried unanimously.
b. Approval of Transfers: None required.
c. Approval of Bills Paid: A motion to approve claims #70-90, accounts payable claims #9606-9636, including payrolls #7 & 8 for a total of $112,746.81 was made by Paula LaManna; seconded by Bob Renehan and motion carried unanimously.

IX. Items Requiring Board Action:
a. Request of Literacy Volunteers of Rochester: A motion to approve multiple dates for meeting room use by literacy volunteers for purpose of training was made by Bob Renehan; seconded by Amy Gardner and motion carried unanimously.
b. Scheduling for Recarpeting: Ms. MacKnight requested closing Friday, June 4, 2004 at 5 p.m. and reopening on noon on Monday, June 7, 2004 for office recarpeting. A motion was made by Amy Gardner to adjust library hours per Ms. MacKnight’s request; seconded by Bob Renehan and motion carried unanimously. Press release and library signs will be done to make the public aware of these closing dates.
c. Items to be declared Salvage: A motion was made by Paula LaManna; seconded by Linda Tribotte to declare one HP Laserjet Printer salvage for April booksale. Motion carried unanimously.
X. Reports: All reports accepted as written.

XI. Items for Board Discussion:
a. Changes in State Report: We needed to make two changes in our State Annual Report. One for precip borrowers and one to Out of County cards.
b. Board Committees:
2. Friends: Ms. Gardner reported the Friends Annual Meeting will be Wednesday, May 12, 2004 at 7:15. Kate Bennett, President, Rochester Museum and Science Center will be the guest speaker. Ms Gardner passed out a flyer for a Friends of Library Party, Sunday, April 25th at the Rundel Library. She also reminded the Board they could renew or join the Friends group for $5.00 per year.
4. Long Range Plan: Ms. MacKnight suggested possible dates for Board/Staff meeting. They are May 3rd, 4th, or 6th at 4 p.m.
5. Facilities: Mr. Renehan reported the heater in the drive up window has been repaired. We are also waiting for an estimate from Caruso Electric re` wiring.
6. Budget/Finance/Audit: Meeting scheduled for April 27, 2004, 5 p.m. for the Budget Committee to meet.
7. Personnel: Trustee LaManna will meet with Ms. MacKnight to revamp the director’s evaluation. It was decided to do press releases to promote Library Board vacancy.
8. Technology: Trustee Renehan reported number in attendance for Senior SIG is up. Road Runner is now installed on two public PC’s and we are now doing 1 hour a day with E-Chat reference.
9. Building Planning Committee: Copies of staff surveys were distributed to Board re` the Building Planning Committee. Mr. Esposito commented that Chad Cunningham did a good job on the library tour for the 1st meeting. Next meeting is scheduled for May 12, 2004.

c. Other items for Discussion: Videos
Ms. MacKnight reported the Customer Service committee made a recommendation to change video loans to 1 week. Ms. MacKnight cited overcrowding in video section and flood of returns on Mondays and Thursdays. This would not apply to DVD’s. Much discussion ensued on whether there would be a loss in revenue. This item will be on next month’s agenda to be voted on.

Having no further business to discuss, a motion to adjourn the meeting was made by Bob Renehan; seconded by Linda Tribotte and motion carried unanimously. Meeting adjourned at 7:55 p.m.

Respectfully submitted,

Donna Andolina
Acting Recording Secretary