Minutes Gates Public Library Board of Trustees March 17, 2004

Present: Julia Rivoli, President; Amy Gardner; Paula LaManna; Bob Renehan; Linda Tribotte; Ralph Esposito, Supervisor; Judy MacKnight, Library Director

Absent: Pam Brady, Vice President; Steve Murphy, Trustee

I Meeting was called to order at 7:00 p.m. by President Rivoli.

II Agenda Changes: Add to XI c. Office Carpet Installation

III Visitors’ Comments: None

IV Supervisor’s Comments: Mr. Esposito brought to Board’s attention a situation where money was donated through the Friends that was not done appropriately and that the Board should try to rectify the situation. President Rivoli stated that she will follow up on this.

V Correspondence: Ms. MacKnight presented numerous items for Board perusal. President Rivoli stated that Trustee Murphy had resigned from the Library Board effective at this meeting.

VI Approval of Minutes: A motion to approve the February 18, 2004 minutes was made by Bob Renehan; seconded by Amy Gardner and motion carried unanimously.

VII Approval of Personnel Report: A motion to approve the personnel report was made by Linda Tribotte; seconded by Bob Renehan and motion carried unanimously. Ms. MacKnight stated that 2 new pages have been trained and that both librarians that were out on disability will be back to work this by the 19th of this month.

VIII Financial Review:
a. Approval of Financial/Year to Date/Budget Projection Reports: A motion to approve the reports submitted was made by Amy Gardner; seconded by Paula LaManna and motion carried unanimously.
b. Approval of Transfers: None required.
c. Approval of Bills to be Paid: A motion to approve claims #43-69, accounts payable claims #9576, 9601-9605, including payrolls #5 & 6 for a total of $79,975.81 was made by Bob Renehan; seconded by Linda Tribotte and motion carried unanimously.

IX Items Requiring Board Action:
a. Approval of 2003 Annual Report to the State: Ms. MacKnight presented report to the Board. This year’s report does not require a signed certificate to submit. A motion to approve the 2003 Annual Report to the State, removing Steve Murphy as a trustee and noting on report that there will be a Board vacancy, was made by Paula LaManna; seconded by Amy Gardner and motion carried unanimously.

X Reports: All reports accepted as written. Many thanks went out to Library Clerk, Kathy Sochia, for all of the work she put into running the equipment sale that was held on March 13.

XI Items for Board Discussion:
a. ATM Services Report: Ms. MacKnight presented report to Board. No further action will be taken on this service.
b. Board Committees: Those commented on -
1. Town Board: Ms. LaManna stated nothing pertaining to the library was discussed.
2. Friends: Ms. Gardner reported that at the last Friends meeting, the members agreed to give the library $4,000 to install new carpeting in the main office area and the Director’s office. She also stated that the Friends would like the Board to be included, with an article, in the next Friends Newsletter. Ms. Gardner will write up the information for this article.
4. Long Range Plan: President Rivoli stated per their Board goals, meetings with the staff need to be set up. She suggested early May and late fall. Ms. MacKnight will get back to her on this.
5. Facilities: Mr. Renehan stated that he met with the electrician regarding the issue with the circuit breakers for the library. He stated that the electrician feels that the problems the library experiences are due to the ground side of the building. The electrician will get back to Mr. Renehan once he has more information.
6. Budget: Ms. Rivoli stated that the budget preparation will begin in late April.
c. Office Carpet Installation: Ms. MacKnight reported that she and several staff members met regarding the work to be done before the carpet is to be installed. A tentative date for installation is being requested and several other issues were discussed. This issue will be an action item at the April board meeting.

Having no further business to discuss, a motion to adjourn the meeting was made by Bob Renehan; seconded by Amy Gardner and motion carried unanimously. Meeting adjourned at 7:52 p.m.

Respectfully submitted,

Sandra Kilbury,
Recording Secretary