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Minutes Gates Public Library Board of Trustees February 18, 2004
Present: Julia Rivoli, President; Pam Brady, Vice President; Amy Gardner; Steve Murphy; Bob Renehan; Linda Tribotte; Judy MacKnight, Library Director
Absent: Ralph Esposito, Supervisor and Paula LaManna, Trustee
I Meeting was called to order at 7:02 pm by President Rivoli.
II Agenda Changes: Under IX, Items Requiring Board Action, add #c, Items to be Declared Salvage.
III Visitors’ Comments: Visitor, Mrs. Renehan, commented on how well done the hall displays were by library clerk, Linda Ianni, and hoped the Board has been noticing them as well.
IV Supervisor’s Comments: None
V Correspondence: Numerous items in correspondence were presented and made available for Board perusal.
VI Approval of Minutes: A motion to approve the January 21, 2004 minutes was made by Bob Renehan; seconded by Steve Murphy and motion carried unanimously.
VII Approval of Personnel Report: A motion to approve the personnel report was made by Pam Brady; seconded by Bob Renehan and motion carried unanimously. Ms. MacKnight reported that 2 librarians were out on disability leave until the middle of March.
VIII Financial Review:
a. Approval of Financial/Year to Date/Budget Projection Reports: Ms. MacKnight
presented reports. She stated that hospitalization will probably need a transfer
towards the end of the year. A motion to approve the reports submitted was
made by Amy Gardner; seconded by Bob Renehan and motion carried unanimously.
b. Approval of Transfers: None required.
c. Approval of Bills to be Paid: A motion to approve claims #16-42, account
payable claims #9561, 9572-9575, 9577, including payrolls #3 and 4, for a total
of $128,272.32 was made by Pam Brady; seconded by Amy Gardner and motion carried
unanimously.
IX Items Requiring Board Action:
a. Action on 2004 Board Goals: Trustee Gardner presented the goals that were
drafted by herself and Trustee LaManna. After some discussion, a motion
to approve the 2004 goals was made by Pam Brady; seconded by Steve Murphy
and motion carried unanimously.
b. Action on 2004 Technology Plan: Ms. MacKnight presented plan to the Board.
The Board members stated that the report was excellent. A motion to approve
the 2004 Technology Plan was made by Bob Renehan; seconded by Amy Gardner and
motion carried unanimously.
c. Action on Items to be Declared Salvage: Ms. MacKnight presented list to
the Board. Most items are computers that have been replaced and several audio
visual items. Equipment sale is scheduled for March 13 from 10 am till noon.
A motion to approve the salvage list was made by Amy Gardner; seconded by Linda
Tribotte and motion carried unanimously.
d. Other action items: Request by Trustee Renehan to charge the public $1.00
for the copying of transparencies for the public. Library will supply transparencies
(first 20 donated by Trustee Renehan) and charge the $1.00 fee. A motion to
approve the fee of $1.00 for transparency copying for the public was made by
Bob Renehan; seconded by Pam Brady and motion carried unanimously.
X Reports: All reports accepted as written including a. Special Reports: Report on Leadership Institute by Director MacKnight.
XI Items for Board Discussion:
a. Review of 1989 Building Needs Assessment Committee Report and Feasibility
Study: Upon review of study, Ms. MacKnight stated that renovation of the
library would be the way to go. After some discussion, it was decided to
put together a committee to begin gathering information for a building plan.
The Board committee will consist of Bob Renehan, Julia Rivoli and Pam Brady.
Ms. MacKnight will put together a committee of staff members and the Board
would like to have at least one member of the Friends to be on the committee
as well as, a Town representative.
b. Board Committees: Those committees commented on -
1. Town Board: President Rivoli presented the schedule of names and dates for
town board meeting attendance by Board members.
2. Friends: No meeting in February. Next meeting will be held in March.
5. Facilities: Trustee Renehan reported that a quote is being done to move
10 circuits from one panel to another in the library.
6. Trustee Council: Inactive at this time. Ms. MacKnight will let Board know
when they will begin meeting again.
9. Technology: Next meeting will be 2/19. New computers have been installed.
Having no further business to discuss, a motion to adjourn the meeting was made by Bob Renehan; seconded by Steve Murphy and motion carried unanimously. Meeting adjourned at 8:05 pm.
Respectfully submitted,
Sandra Kilbury,
Recording Secretary
