Minutes
Gates Public Library
Board of Trustees
September 17, 2003

Present: Pam Brady, Vice President; Amy Gardner; Steve Murphy; Gaye Poness; Bob Renehan; Linda Tribotte; Ralph Esposito, Supervisor; Judy MacKnight, Library Director

Absent: Julia Rivoli, President

I Meeting was called to order at 7:00 pm by Vice President Brady.

II Agenda Changes: None requested.

III Visitors’ Comments: None

IV Supervisor’s Comments: Congratulations went to Judy MacKnight for passing the civil service test for Library Director III. Civil Service approved the title change to Assistant Library Director III and paperwork will be submitted for the appointment to Library Director III.

V Correspondence: Several items were reviewed and made available for Board perusal.

VI Approval of Minutes: A motion to approve the August 20, 2003 minutes was made by Bob Renehan; seconded by Amy Gardner and motion carried unanimously.

VII Approval of Personnel Report: A motion to approve the personnel report, which shall be considered a part of these minutes, was made by Linda Tribotte, seconded by Steve Murphy and motion carried unanimously.

VIII Financial Review:
a. Approval of Financial/Year to Date/Budget Projection Reports: A motion to approve all financial reports as submitted, was made by Gaye Poness, seconded by Bob Renehan and motion carried unanimously. Ms. MacKnight stated that the Amita Club CD was reinvested at 1.25%.
b. Approval of Transfers: None required.
c. Approval of Bills to be Paid: A motion to approve claims #222-246, accounts payable claims #9288-9289 and #9376-9380, including payrolls # 18 and 19, for a total of $80,182.60 was made by Amy Gardner, seconded by Steve Murphy and motion carried unanimously.

X Items Requiring Board Action:
a. Action on Patron Complaint: Ms. MacKnight presented letter by a patron who was opposing our video return policy that states our videos must be returned to our library. After some discussion, the Board decided that Secretary Tribotte will write a response to the patron stating that our policy will stand as is, just as it has for many years.

XI Reports: All reports accepted as written, including a. Special Reports. Vice President Brady stated that the librarians, and all staff, outdid themselves this summer and thanked them for all the hard work.

XII Items for Board Discussion:
a. Board Committees: Those commented on -
1. Town Board: Ms. MacKnight attended and stated that the only library issue was the request by previous director, Susan Swanton, to help the library stay open on Saturdays during the summer of 2004.
2. Friends: President Rivoli and Library Director MacKnight attended the Friends meeting.
4. Long Range Plan: Vice President Brady stated that the Board’s goals need to be reviewed and that the library’s long range plan should be addressed as well. These two things will be discussion items at next month’s meeting.
5. Facilities: Trustee Renehan reported that he attended the staff committee meeting on 8/25. The committee sent several work requests to the Town and Mr. Renehan reported that several items have been attended to already.
7. Budget: The 2004 budget request has been delivered to the Supervisor and Mr. Esposito stated that he appreciated the effort put into our budget and said that it was well done.

b. Other Items for Discussion:
1. UMS: Ms. MacKnight presented to the Board several options that are going to be voted on at the October User’s Group meeting. After some discussion, the Board felt that Ms. MacKnight should vote for items #2 and/or #3.

Having no further business to discuss, a motion to adjourn the meeting was made by Bob Renehan, seconded by Linda Tribotte and motion carried unanimously. Meeting adjourned at 8:03 pm.

Respectfully submitted,

Sandra Kilbury,
Recording Secretary