Minutes Gates Public Library Board of Trustees July 16, 2003

Present: Julia Rivoli, President; Pam Brady, Vice President; Amy Gardner; Steve Murphy; Linda Tribotte; Ralph Esposito, Supervisor; Judy MacKnight, Interim Director

Absent: Gaye Poness; Bob Renehan

I Meeting was called to order at 7:06 pm by President Rivoli.

II Agenda Changes: Add to Item IX:
c. Transfer request
d. Item to be declared salvage

III Visitors’ Comments: None

IV Supervisor’s Comments: Mr. Esposito asked the Board the status on the employee evaluation that was in question at the June meeting. Trustee Brady reported that the evaluation from 2001 was never presented to the employee, only a draft was done. She assured the Supervisor that no documents are missing from the permanent files of the library.

V Correspondence: All correspondence was reviewed and made available for Board perusal.

VI Approval of Minutes: A motion to approve the June 18, 2003 minutes was made by Amy Gardner; seconded by Pam Brady and motion carried unanimously.

VII Approval of Personnel Report: A motion to approve the personnel report, which shall be considered a part of these minutes, was made by Linda Tribotte; seconded by Amy Gardner and motion carried unanimously.

VIII Financial Review:
a. Approval of Financial/Year to Date/Budget Projection Reports: A motion to approve the financial reports presented was made by Pam Brady; seconded by Linda Tribotte and motion carried unanimously.
b. Approval of Transfers: Under item IX. c.
c. Approval of Bills to be Paid: A motion to approve claims #161-187, including accounts payable claims #9233-9235 and 9252-9254, including payrolls #13, 14 and 15, for a total of $108,262.12 was made by Pam Brady; seconded by Amy Gardner and motion carried unanimously.

IX Items Requiring Board Action:
a. Staff Development Request: Mary Jo Smith, Children’s Librarian, would like to attend the NYLA Conference that will be held this year in Saratoga Springs. After some discussion, a motion to approve the request for reimbursement, with a cap of $500, to attend the NYLA Conference by Mary Jo Smith was made by Pam Brady; seconded by Linda Tribotte and motion carried unanimously.
b. Collection of Computer Printer Cartridges: Ms. MacKnight presented to the Board the proposal by Cathy Carstens, Internet Librarian, on collecting used printer cartridges as a new source of revenue for the library. After some discussion, a motion to approve the project of collecting empty printer cartridges as a new source of revenue for the library was made by Amy Gardner; seconded by Pam Brady and motion carried unanimously.
c. Request for Transfer: Ms. MacKnight presented request to the board for a transfer of money to cover the purchase of new central processing units (cpu) for 4 computers. Money is being cut from the 2004 for replacement pc’s and there is excess money in technology supplies for this year. After some discussion, a motion to approve the transfer of $2000 from L-7419-4300 (Technology Supplies) to L-7410-2003 (Equipment Technology) for 4 new cpu’s was made by Pam Brady; seconded by Linda Tribotte and motion carried unanimously.
d. Item to be Declared Salvage: Ms. MacKnight reported that the new copier has arrived. The previous office copier is now in Tech Services’ office. Their copier, which is no longer covered by any copier maintenance service, has been removed. Parts are hard to come by and the library is unable to purchase supplies or labor to fix the machine. A motion to declare the old office copier salvage to be included in the upcoming book sale was made by Pam Brady; seconded by Amy Gardner and motion carried unanimously.

X Reports: All reports accepted as written, including a. Special Reports: 1. Ideas ‘n’ Authors Evaluation by Heidi Jung, YA/Adult Services Librarian.

XI Items for Board Discussion:
a. Board Committees: Those commented on -
2. Friends: Book sale will be held on July 23-26.
5. Facilities: Ms. MacKnight reported that the placement of the ceiling grilles has not been scheduled as yet.
8. Personnel: No information on a policy regarding information sharing with the public.
b. Other Items:
1. 2004 Budget: Ms. MacKnight presented the draft of the 2004 budget to the board. An information workshop for all Board members will be held on 7/30.
2. Sexual Harassment Policy: No action at this time.
3. Filtering Choice: Due to the Supreme Court decision regarding CIPA, filtering is now required. A motion to filter pornography on Internet terminals per the Supreme Court decision was made by Pam Brady; seconded by Steve Murphy and motion carried unanimously.

Having no further business to discuss, a motion to adjourn the meeting was made by Pam Brady; seconded by Steve Murphy and motion carried unanimously. Meeting adjourned at 8:03 pm.

Respectfully submitted,

Sandra Kilbury,
Recording Secretary