Minutes Gates Public Library Board of Trustees May 21, 2003

Present: Julia Rivoli, President; Pam Brady, Vice President; Amy Gardner; Steve Murphy; Gaye Poness; Linda Tribotte; Judy MacKnight, Interim Director

Absent: Ralph Esposito, Supervisor

I Meeting was called to order at 7:03 pm by President Rivoli

II Agenda Changes: Interim Director, Judy MacKnight requested Internet Filtering to be added to Items for Board Action.

III Visitors’ Comments: None

IV Supervisor’s Comments: None

V Correspondence: Trustee Tribotte sent a letter in response to a patron complaint re` fines incurred from not returning items due to bad weather. The letter stated the fines stand as the library was open. The library also received a thank you from a patron for clearing fines. Judy MacKnight received a letter on the approval of E-Rate funding of $1674.00 for July 2003.

VI Minutes: A motion to approve the April 16, 2003 minutes was made by Steve Murphy; seconded by Gaye Poness and motion carried unanimously.

VII Personnel Report: none

VIII Financial Review:
a. Approval of Financial/Year to Date/Budget Projection Reports: A motion to approve the financial/year to date report, which shall be considered part of these minutes, was made by Gaye Poness; seconded by Amy Gardner and motion carried unanimously.
b. Approval of Transfers: none
c. Approval of Bills to be Paid: A motion to approve claims #105-140, accounts payable #9088-9194, including payroll #9 and 10, for a total of $93,443.21, was made by Linda Tribotte; seconded by Pam Brady and motion carried unanimously.

IX Items Requiring Board Action:
a. Staff Development Request: Ms. MacKnight reported Melissa McHenry requested to take an online continuing education course through the University of Buffalo for Readers Advisory Service. The cost of this course is $100. A motion was made by Pam Brady; seconded by Steve Murphy to approve Melissa McHenry’s staff development request for the online continuing education course. Motion carried unanimously.
b. Action on Computer Printout Charges: The Customer Service Committee and Ms. MacKnight recommended the printout charge for computer made copies should be increased from $.10 to $.15 for a 6 month trial basis. A motion was made by Amy Gardner; seconded by Steve Murphy to increase the copies to $.15 starting on June 1, 2003 for a 6 month trial basis. Motion approved unanimously.
c. Internet Filtering: Ms. MacKnight reported that in May of last year, the Board approved our Internet Policy. Ms. MacKnight needs to let LAS know if we are going to use filtering software and/or what categories of sites we would like to filter. Discussion ensued on this subject. Ms MacKnight will ask if any decisions made now can be changed at a later date re` Internet filtering. A motion was made by Steve Murphy; seconded by Gaye Poness to approve no to Internet filtering if there are no monetary ramifications for the library system that go along with not filtering. Motion approved unanimously.

A second motion was made by Pam Brady; seconded by Gaye Poness to state that if there are monetary implications, we will filter two categories: Pornography and Obscene/Tasteless. Motion approved unanimously.

X Reports: All reports accepted as written

XI Items for Board Discussion.
a. Report on National Library Week: Discussion on the comments made from patrons from the National Library Week survey. Report accepted as written.
b. Board Committees:
1. Town Board: Trustee Tribotte – There was a transfer of library funds approved at the Town Board meeting.
2. Friends: Ms. MacKnight reported the Friends have a new copier in place. Ed Mauro spoke at the Friends Annual Meeting. Ms. MacKnight also commended Kathy Sochia for setting up and conducting the Computer/Framed Print sale. The sale netted over $800.
3. Long Range Plan: Trustees Gardner/Poness – Amy Gardner, Steve Murphy and Julia Rivoli attended the Board/Staff meeting. Many staff members attended and it was a very worthwhile meeting.
4. Facilities: Monroe Piping put in new ductwork in Technical Services which was completed on Friday, May 16, 2003. Ms. MacKnight will get in contact with Rochester Colonial again re` the new windows. Trustee Murphy recommended Ms. MacKnight get an estimate on grates for some ceiling tiles in the library proper which will increase air circulation as was recommended by Monroe Piping.
5. Trustees Council: Ms MacKnight and Trustee Gardner attended a Trustee Workshop on the subject of public library funding options and public library districts. Trustee Gardner reports the workshop was very informative and worthwhile.
6. Budget: Trustees Rivoli, Tribotte and Brady will meet with Ms. MacKnight May 29, 2003, 7 pm to discuss 2004 budget.
7. Personnel: Trustee Tribotte will contact an applicant to discuss fulfilling the library board vacancy and will then call Mr. Esposito to set up a time for them to meet.

Having no further business to discuss, a motion to adjourn the meeting was made by Linda Tribotte; seconded by Pam Brady and motion carried unanimously. Meeting adjourned at 8:10 pm.

Respectfully submitted,

Donna Andolina
Acting Recording Secretary