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Minutes Gates Public Library Board of Trustees April 16, 2003
Present: Pam Brady, Vice President; Amy Gardner; Steve Murphy; Linda Tribotte; Ralph Esposito, Supervisor; Judy MacKnight, Interim Director
Absent: Julia Rivoli, President; Gaye Poness
I Meeting was called to order at 7:06 pm by Vice President Brady.
II Agenda Changes: None
III Visitors’ Comments: None
IV Supervisor’s Comments: None
V Correspondence: Letters and information reviewed by Vice President Brady. One letter of complaint from a patron will be an action item, IX c. Action on Patron Complaint.
VI Minutes: A motion to approve the March 19, 2003 minutes was made by Steve
Murphy; seconded by Amy Gardner and motion carried unanimously.
a. Approval of amendment to February 19, 2003 minutes: A motion to change the
wording under IX b. to read $174 each week, not per pay period, was made by
Linda Tribotte; seconded by Steve Murphy and motion carried unanimously.
VII Personnel Report: A motion to approve the personnel report, which shall be considered a part of these minutes, was made by Amy Gardner; seconded by Steve Murphy and motion carried unanimously.
VIII Financial Review:
a. Approval of Financial/Year to Date Report: A motion to approve the financial/year
to date report, which shall be considered a part of these minutes, was made
by Amy Gardner; seconded by Steve Murphy and motion carried unanimously.
b. Approval of Transfers: None required.
c. Approval of Bills to be Paid: A motion to approve claims #76-104, accounts
payable #9088-9089, #9137-9141, including payrolls #7 and 8, for a total of
$112,000.60, was made by Steve Murphy; seconded by Linda Tribotte and motion
carried unanimously.
IX Items Requiring Board Action:
a. Action on Facilities Recommendation: Ms. MacKnight reported that the staff
facilities committee met to discuss the two quotes received from Monroe Piping
and the quote previously received from Rochester Colonial. The recommendation
from the staff facilities committee was to accept the quote from Rochester
Colonial for the placement of security screens and the quote from Monroe
Piping that addresses work to be done in the Technical Services area of the
library. A motion to accept the recommendation from the staff facilities
committee to have Rochester Colonial install security screens on specified
windows for a total of $1100 and to have Monroe Piping proceed with ductwork
in the Technical Services area for a total of $2800 was made by Steve Murphy;
seconded by Linda Tribotte and motion carried unanimously.
b. Action on Equipment to be Declared Salvage: Ms. MacKnight presented list
to the Board. Equipment listed are computers that have been replaced and numerous
framed prints. A motion to approve the list of equipment and framed prints
for salvage was made by Steve Murphy; seconded by Linda Tribotte and motion
carried unanimously.
c. Action on Patron Complaint: Letter of complaint from patron states that
fine should be waived for items that were returned late at the library due
to what the patron perceived as bad weather on the day that they were due.
After some discussion, a motion to not waive the fine for overdue items, as
the library was open and operating on the day the items were due, was made
by Linda Tribotte; seconded by Amy Gardner and motion carried unanimously.
X Reports: All reports accepted as written.
XI Items for Board Discussion:
a. Report on RPL/MCLS Candidates: Ms. MacKnight presented report to the Board.
Library Board thanked Interim Director for her information.
b. Board Committees: Those committees commented on -
2. Friends: It was reported that the public copier, handled by the Friends,
has not been available for the public to use because the coin box is broken
and unable to be repaired at this time. The Friends are researching their options.
The Friends also purchased a new slide projector for the library.
7. Budget/Finance: Vice President Brady stated that the Budget committee needs
to meet soon.
Having no further business to discuss, a motion to adjourn the meeting was made by Steve Murphy; seconded by Amy Gardner and motion carried unanimously. Meeting adjourned at 8:07 pm.
Respectfully submitted,
Sandra Kilbury,
Recording Secretary
