Minutes Gates Public Library Board of Trustees March 19, 2003

Present: Julia Rivoli, President; Pam Brady, Vice President; Amy Gardner; Steve Murphy; Gaye Poness; Ralph Esposito, Supervisor; Susan Swanton, Director; Judy MacKnight, Assistant Director

Absent: Linda Tribotte; Tony Frosino

I Meeting was called to order at 6:58 pm.

II Agenda Changes: Add to IX d. Lobby Effort

III Visitors’ Comments: None

IV Supervisor’s Comments: None

V Correspondence: President Rivoli reviewed correspondence and made available for board perusal. President Rivoli announced that Trustee Frosino was resigning from his position, effective immediately. His term is due to expire in December of 2007. Press releases and bookmarks will be done to promote the vacancy.

VI Approval of Minutes: A motion to approve the minutes, amending the minutes to show that the February meeting was brought to order by President Rivoli, not Brady, was made by Pam Brady; seconded by Steve Murphy and motion carried unanimously.

VII Approval of Personnel Report: None required.

VIII Financial Review:
a. Approval of Financial/Year to Date Report: A motion to approve the financial/year to date report, which shall be considered a part of these minutes, was made by Gaye Poness; seconded by Amy Gardner and motion carried unanimously.
b. Request for Transfers: None required.
c. Approval of Bills to be Paid: A motion to approve claims #49-76, accounts payable claims #9099-9100 and #9131-9135, including payrolls #5 and 6, for a total of $92,142.59, was made by Pam Brady; seconded by Gaye Poness and motion carried unanimously.

IX Items Requiring Board Action:
a. Action on Technology Plan: Plan is updated annually. A motion to approve the Technology Plan was made by Steve Murphy; seconded by Pam Brady and motion carried unanimously.
b. Action on Facilities Recommendation: Ms. Swanton presented the 2nd PESH report to the board. Board disappointed that there were no recommendations made from report by the director. After some discussion, a motion to have Monroe Piping respond to the PESH report, with recommendations, was made by Pam Brady; seconded by Steve Murphy and motion carried unanimously.
c. Action on 2002 Annual Report to the State: A motion to approve the 2002 annual report to the state was made by Pam Brady; seconded by Amy Gardner and motion carried unanimously.
d. Action on Lobby Effort: Ms. Swanton informed board of an effort to lobby the state for an increase in state aid. Sample letters were made available for the board to view.
X Reports: All reports accepted as written, including a. Special Reports: 1. Family Fun Night by Heidi Jung, Young Adult Librarian.

XI Items for Board Discussion:
a. Report on March 8, 2003 Trustee Training: Ms. Gardner stated that the training session was very informative.
b. Board Committees: Those commented on -
1. Town Board - Director Swanton attended and stated that no library issues were discussed.
2. Friends - No meeting this month.
6. Trustees Council - Next meeting will be held 4/10/03 at the Webster library.
7. Budget/Finance - Ms. Swanton, Mrs. MacKnight, Ms. Rivoli and Ms. Brady met and reviewed information on the 2004 budget already gathered. Much work still needs to be done on the budget.
d. Other Items for Discussion: Board requested that a meeting be set up with the staff and Board to discuss future upon the Director’s retirement.

XII Items of Information:
a. Library Board Goals 2003: Mr. Esposito requested that “staff and residents” be added to the wording in the goal regarding the facility. A motion to add the new wording to the goals was made by Amy Gardner; seconded by Gaye Poness and motion carried unanimously. Revised copy will be sent to each member.
b. Cross Title Groups Achievements: Board reviewed and noted that staff has worked hard in all their efforts.

Having no further business to discuss, the Board then formally thanked the Director for being 100% in her work with the public and staff and wished her well. A motion to adjourn the meeting was made by Pam Brady; seconded by Gaye Poness and motion carried unanimously. Meeting adjourned at 7:52 pm.

Respectfully submitted,

Sandra Kilbury,
Recording Secretary