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Minutes Gates Public Library Board of Trustees December 11, 2002
Present: Pam Brady, President; Amy Gardner; Steve Murphy; Gaye Poness; Julia Rivoli; Susan Swanton, Director; Judy MacKnight, Assistant Director
Absent: Ralph Esposito, Supervisor; Tony Frosino, Vice President; Linda Tribotte
I Call to order: Meeting was called to order at 7:06 pm by President Brady. President Brady welcomed new Board member, Amy Gardner.
II Agenda Changes: None requested.
III Visitors’ Comments: None
IV Supervisor’s Comments: None
V Correspondence: President Brady reviewed correspondence and made available for Board perusal. Director Swanton noted in correspondence the $2,000 gift from the Gates Grange, whose group is disbanding, which is to be invested and only the interest expended annually.
VI Approval of Minutes: A motion to approve the November 20, 2002 minutes was made by Gaye Poness; seconded by Steve Murphy and motion carried unanimously.
VII Approval of Personnel Report: None required.
VIII Financial Review:
a. Approval of Financial/Year to Date Report: A motion to approve the financial/year
to date report, which shall be considered a part of these minutes, was made
by Julia Rivoli; seconded by Gaye Poness and motion carried unanimously.
b. Approval of Transfers: A motion to transfer $4,460 from L-9010-8000 (Retirement)
to L-7410-1410 (+ $4,300 Personnel-Wages) and L-9055-8000 (+ $160 Disability)
was made by Gaye Poness; seconded by Steve Murphy and motion carried unanimously.
c. Approval of Bills to be Paid: A motion to approve claims #375-406, accounts
payable claims #8984, 9021-9024, including payroll # 25, for a total of $53,602.72
was made by Steve Murphy; seconded by Julia Rivoli and motion carried unanimously.
d. Approval of 2003 Salaries: A motion to approve the 3% increase for all staff,
effective 12/14/02, payroll #1 for 2003, was made by Gaye Poness; seconded
by Amy Gardner and motion carried unanimously. Those eligible for longevity
will receive it in payroll #24 per the union contract.
IX Items Requiring Board Action:
a. Action on 2003 Board Meeting Schedule: Dates for the 2003 meetings was presented.
A motion to approve the dates for 2003 was made by Julia Rivoli; seconded
by Steve Murphy and motion carried unanimously. The meetings will be held
on the third Wednesday of each month, with the exception of the December
meeting. This meeting will be held on the second Wednesday.
b. Action on Election of 2003 Officers: The following motions for officers
for 2003 are:
- A motion to nominate Julia Rivoli for Board President was made by Amy Gardner;
seconded by Steve Murphy and motion carried unanimously.
- A motion to nominate Pam Brady as Vice President was made by Gaye Poness;
seconded by Julia Rivoli and motion carried unanimously.
- A motion to nominate Linda Tribotte for Corresponding Secretary was made
by Julia Rivoli; seconded by Gaye Poness and motion carried unanimously.
c. Action on 2003 Board Goals: After some discussion it was decided to defer
2003 goals until the whole board is available to discuss. President Brady reviewed
the 2002 goals with the Board.
d. Action on 2003 Board Committees: President Brady reviewed committees with
new trustee, Amy Gardner. President Brady requested that Board members state
at the January meeting their preference for committees.
e. Action on Framed Print Display: Director presented request for repair to
the framed print display and a letter from Public Works Director, John Lathrop,
on repairing the framed print display (which recently fell away from the wall).
After some discussion, a motion to approve use of up to $500 to repair the
framed print display (or to purchase an alternative display unit) was made
by Julia Rivoli; seconded by Steve Murphy and motion carried unanimously.
X Reports: All reports accepted as written, including a. Special Reports: 1. Director’s Goals for 2003 by Director Swanton and 2. Disaster Plan Report by Assistant Director MacKnight.
XI Items for Board Discussion:
a. Report on Hennen Report: Report presented by Director and accepted as written.
b. Report on Audio Visual Survey: Report accepted as written by AV Librarian,
Melissa McHenry.
c. Update on Director’s Retirement: Canvass letters signed by President
Brady to send to the four candidates on the list. Job description of the Director’s
position being sent out to area libraries. Assistant Director MacKnight presented
to the Board a letter summarizing her requests if she is temporarily put into
the position of Director.
d. Board Committees: Those committees commented on -
3. Grants: Wal-Mart will be giving the library a grant for $500 through the
Friends of the Gates Public Library.
Having no further business to discuss, at 9:05 pm a motion to go into executive session to further discuss director’s retirement was made by Gaye Poness; seconded by Julia Rivoli and motion carried unanimously. A motion to adjourn the meeting was made by Julia Rivoli; seconded by Steve Murphy and motion carried unanimously. Meeting adjourned at 9:26 pm.
Respectfully submitted,
Sandra Kilbury,
Recording Secretary
