Minutes Gates Public Library Board of Trustees November 20, 2002

Present: Pam Brady, President; Tony Frosino, Vice President; Steve Murphy; Gaye Poness; Julia Rivoli; Linda Tribotte; Ralph Esposito, Supervisor; Susan Swanton, Director; Judy MacKnight, Assistant Director

I Call to Order: Meeting was called to order at 7:01 by Trustee Tribotte.

II Agenda Changes: None

III Visitors’ Comments: None

IV Supervisor’s Comments: None

V Correspondence: Information was reviewed and made available for Board perusal.

VI Approval of Minutes: Discussion took place regarding item IX #a in the minutes. A request was made to listen to the tape from the October 16, 2002 meeting and to adjust the minutes accordingly. Upon listening to the tape from the October meeting, the minutes accurately reflect the motions made. A motion to approve the October 16, 2002 minutes was made by Gaye Poness; seconded by Steve Murphy and motion carried unanimously.

VII Approval of Personnel Report: None required

VIII Financial Review:
a. Approval of Financial/Year to Date Report: A motion to approve the financial/year to date report, which shall be considered a part of these minutes, was made by Julia Rivoli; seconded by Tony Frosino and motion carried unanimously.
b. Approval of Transfers: None required
c. Approval of Bills to be Paid: A motion to approve claims #329-374, accounts payable claims #8951, 8952 and 8977-8983, including payrolls #22, 23 and 24 for a total of $128,400.68 was made by Tony Frosino; seconded by Linda Tribotte and motion carried unanimously.

IX Items Requiring Board Action:
a. Action on Trustee Vacancy: A recommendation was made to appoint Amy Gardner to the Board of Trustees, filling the term vacated by Vince Hesketh that expires 12/31/03. A motion to approve Amy Gardner to the Library Board of Trustees was made by Tony Frosino; seconded by Julia Rivoli and motion carried unanimously. Ms. Swanton will contact Ms. Gardner to have her come in for a tour of the library and to sign the Oath of Office.
b. Action on 2003 Hours of Service: A motion to approve the hours of service for 2003 was made by Tony Frosino; seconded by Steve Murphy and motion carried unanimously.
c. Action on Rochester FreeNet Request: Ms. Swanton presented the request on behalf of the RFN. A motion to approve the scheduled meeting room dates for RFN was made by Julia Rivoli; seconded by Tony Frosino and motion carried unanimously.
d. Action on Pending Retirement by Director: Much discussion took place on the process for finding a replacement. The Board decided that they will call for the current Library Director III list from Civil Service and then hold an executive session following the December meeting to discuss list. Director requests that medical coverage be approved as has been done previously for other Town employees who have retired before age 62 but with enough years of service. A motion to approve full medical benefits to the Director until November, 2003 upon turning age 62 and Town benefits will take over, was made by Tony Frosino; seconded by Steve Murphy and motion carried unanimously.

X Reports: All reports accepted as written, including a. Special Reports: 1. In Library Use of Materials by Judy MacKnight, 2. NYLA Conference Report by Mary Jo Smith, 3. NYLA Conference Report by Judy MacKnight and 4. NYLA Conference Report by Melissa McHenry.

XI Items for Board Discussion:
a. Board Committees: those commented on -
2. Friends: Ms. Poness stated that the staff wish list was approved, excluding the cost of mailing a Town wide survey. The book sale in October raised approximately $2,800. The annual meeting will be May 14, 2003 and the next book sale will be in January.
4. Long Range Plan: Revised plan will be given to the Town Board before their next meeting.

Having no further business to discuss, a motion to adjourn the meeting was made by Tony Frosino; seconded by Steve Murphy and motion carried unanimously. Meeting adjourned at 8:33 pm.

Respectfully submitted,

Sandra Kilbury,
Recording Secretary