Minutes Gates Public Library Board of Trustees October 16, 2002

Present: Tony Frosino, Vice President; Steve Murphy; Gaye Poness; Julia Rivoli; Linda Tribotte; Ralph Esposito, Supervisor; Susan Swanton, Director; Judy MacKnight, Assistant Director

Absent: Pam Brady, President

I Meeting was called to order at 7:06 pm by Trustee Tribotte.

II Agenda Changes: none

III Visitors’ Comments: none

IV Supervisor’s Comments: Mr. Esposito stated to the Director that he was concerned about the comment made in the PESH Report by the Director. She stated in her report that the library was not eligible for any state funding because the health hazard was not severe enough. Mr. Esposito stated that the PESH Report states that there is no health hazard at the library, contrary to the Director’s report.

V Vice President Frosino reviewed correspondence with the Board and made available for Board perusal.

VI Approval of Minutes: A motion to approve the September 18, 2002 minutes was made by Linda Tribotte; seconded by Julia Rivoli and motion carried unanimously.

VII Approval of Personnel Report: A motion to approve the personnel report, which shall be considered a part of these minutes, was made by Julia Rivoli; seconded by Steve Murphy and motion carried unanimously.

VIII Financial Review:
a. Approval of Financial/Year to Date Report: A motion to approve the financial/year to date report, which shall be considered a part of these minutes, was made by Gaye Poness; seconded by Linda Tribotte and motion carried unanimously.
b. Approval of Transfers: none needed
c. Approval of Bills to be Paid: A motion to approve claims #297-328, accounts payable claims #8945-8950, including payrolls #20 and 21, for a total of $85,137.71 was made by Steve Murphy; seconded by Julia Rivoli and motion carried unanimously.

IX Items for Board Action:
a. Action on Variance Request: Much discussion took place. Upon approval of the Long Range Plan in #d, a motion to approve the signing of the variance, rewording item #3 to state: “Money from the Town supports our operating budget and at this point we have not been able to allocate money for necessary capital improvements.”, was made by Gaye Poness; seconded by Steve Murphy and motion carried unanimously. Vice President Frosino signed the variance in absence of the Board President.
b. Action on Receiving Faxes for Public: Director presented report on trial done in receiving faxes for the public. A motion to approve the new fee of $1.00 per page to receive faxes for the public was made by Gaye Poness; seconded by Julia Rivoli and motion carried unanimously. This new service will be implemented affective immediately.
c. Action on Board Vacancy: Ms. Swanton reported that two applicants have applied for the Board vacancy. It was decided that the Board’s personnel committee will interview each applicant and make a recommendation to the Board.
d. Action on Long Range Plan 2003-2007: Revised goals and objectives were presented along with other sections of the plan. After some discussion, a motion to strike item #d under objective #6 was made by Steve Murphy and seconded by Julia Rivoli with the motion being approved with Tony Frosino and Linda Tribotte in favor and Gaye Poness opposing. Finally, a motion to approve the 2003-2007 Long Range Plan with changes noted was made by Steve Murphy and seconded by Julia Rivoli with the motion being approved with Tony Frosino and Linda Tribotte in favor and Gaye Poness opposing. Revised copies of the plan will be distributed.

X Reports: All reports accepted as written.

XI Items for Board Discussion:
a. Discussion on PESH Report: Report presented to the Board. Discussion ensued. Board is waiting until the final testing is done, which will take place sometime this coming winter, before making any recommendations.
b. Report on 3rd Quarter Long Range Plan: Ms. Swanton presented report to Board, with report accepted as written.
c. Board Committees: Those commented on:
2. Friends: Book sale is being held 10/23, 24, 25 and 26.
4. Long Range Plan: Ms. Rivoli congratulated all who worked on plan and getting it done.
6. Trustee Council: Ms. Poness stated that she can no longer attend the meetings. The Trustee Council being held in November will be at the Gates library and Linda Tribotte, Steve Murphy and Tony Frosino will attend, representing the Board.

Having no further business to discuss, a motion to adjourn the meeting was made by Julia Rivoli; seconded by Gaye Poness and motion carried unanimously. Meeting adjourned at 8:25 pm.

Respectfully submitted,

Sandra Kilbury,
Recording Secretary