Minutes Gates Public Library Board of Trustees September 18, 2002

Present: Pam Brady, President; Tony Frosino, Vice President; Gaye Poness; Linda Tribotte; Ralph Esposito, Supervisor; Susan Swanton, Director; Judy MacKnight, Assistant Director

Absent: Steve Murphy; Julia Rivoli

I Call to Order: Meeting was called to order at 7:03 pm by President Brady.

II Agenda Changes: Under IX add - 1. Action on trustee vacancy; 2. Action on joint Gates Public Library and Gates Historical Society program and 3. Action on framed print discard.

III Visitors’ Comments: None

IV Supervisor’s Comments: Supervisor Esposito stated that he had spoken to Trustee Hesketh regarding his move to another town and then wished him farewell. He also stated that he would like to have input on the upcoming trustee vacancy. Minutes will show that Vince Hesketh is no longer a member of the Board of Trustees due to his move outside the town of Gates this summer.

V Correspondence: President Brady reviewed correspondence with Board and made available for Board perusal. President Brady also signed the contract for the library’s state aid money.

VI Approval of Minutes: A motion to approve the August 21, 2002 minutes was made by Tony Frosino; seconded by Linda Tribotte and motion carried unanimously.

VII Approval of Personnel Report: A motion to approve the personnel report, which shall be considered a part of these minutes, was made by Tony Frosino; seconded by Gaye Poness and motion carried unanimously.

VIII Financial Review:
a. Approval of Financial/Year to Date Report: Report presented and Director’s projection figures reviewed by the Board. A motion to approve the financial/year to date report, which shall be considered a part of these minutes, was made by Gaye Poness; seconded by Linda Tribotte and motion carried unanimously.
b. Approval of Transfers: None required.
c. Approval of Bills to be Paid: A motion to approve claims # 272-297; accounts payable claims #8896 and #8919-8925, including payrolls #18 and 19 for a total of $93,242.17, was made by Tony Frosino; seconded by Linda Tribotte and motion carried unanimously.

IX Items for Board Action:
a. Action on Trustee Vacancy: President Brady stated that publicity will need to go out regarding the vacated position. An ad hoc committee will review applications and make recommendations. Term to be filled expires 12/31/03.
b. Action on Gates Public Library and Gates Historical Society program: It was decided to make the program a Gates Historical Society sponsored program with the children’s librarians participating by reading stories. The Gates Historical Society will make a donation to the Gates Public Library after the program. Date of program is set for 10/27/02 in the evening at the Hinchey Homestead.
c. Action on Framed Print discard: Director Swanton requested that framed prints need not be presented to the Board for discard approval. Equipment will still have to have Board approval for discard. A motion to have framed prints as same status as library materials for discard was made by Tony Frosino; seconded by Gaye Poness and motion carried unanimously.

X Reports: All reports accepted as written, including a. Special Reports - 1) Young Adult Summer Reading Program Summer 2002 by Heidi Jung; 2) Books in the Park Senior Site Drop Off Summer 2002 by Heidi Jung and 3) Children’s Summer Reading Program 2002 by Mary Jo Smith.

XI Items for Board Discussion:
a. Discussion on Long Range Plan: Board members reviewed the proposed 2003 - 2007 long range plan draft. Much discussion ensued with changes requested by Board. Director Swanton will have committee meet to discuss the requested changes. Board will meet to review the changes before the next Board meeting.
b. Update on System wide fines and fees: No comments.
c. Board Committees: No comments made on any of the committees.

Having no further business to discuss, a motion to adjourn the meeting was made by Tony Frosino; seconded by Linda Tribotte and meeting adjourned at 9:15 pm.

Respectfully submitted,

Sandra Kilbury,
Recording Secretary