Minutes Gates Public Library Board of Trustees August 21, 2002

Present: Pam Brady, President; Vince Hesketh; Steve Murphy; Gaye Poness; Julia Rivoli; Linda Tribotte; Susan Swanton, Director

Absent: Ralph Esposito, Supervisor; Tony Frosino, Vice President; Judy MacKnight, Assistant Director

I Call to Order: Meeting was called to order at 7:04 pm by President Brady.

II Agenda Changes: none requested.

III Visitors’ Comments: Ms. Swanton presented several members of the Long Range Plan Focus group to the Board: Steve Saunders, Bonnie Becket and Mary Jo Smith. They introduced themselves and spoke about what the library meant to them. They then presented a draft of the Long Range Plan to the Board.

IV Supervisor’s Comments: Mr. Esposito was absent for this meeting.

V Correspondence: Ms. Swanton and President Brady reviewed correspondence for Board perusal.

VI Approval of Minutes: A motion to approve the July 17, 2002 minutes was made by Linda Tribotte; seconded by Steve Murphy and motion carried unanimously.

VII Approval of Personnel Report: A motion to approve the personnel report, which shall be considered a part of these minutes, was made by Steve Murphy; seconded by Julia Rivoli and motion carried unanimously.

VIII Financial Review:
a. Approval of Financial/Year to Date Report: Ms. Swanton presented the reports along with her projection report. A motion to approve the financial/year to date report, which shall be considered a part of these minutes, was made by Julia Rivoli; seconded by Vince Hesketh and motion carried unanimously.
b. Approval of Transfers: none requested.
c. Approval of Bills to be Paid: A motion to approve claims #241-271, accounts payable claims #8865 and #8887-8895, including payrolls #15, 16 and 17, for a total of $120,029.75 was made by Linda Tribotte; seconded by Gaye Poness and motion carried unanimously.

IX Items for Board Action:
a. Action on System wide Fines and Fees: Ms. Swanton presented to the Board the information on the proposed cuts being made system wide by the Central library. Much discussion ensued. Board stated that there should be advanced publicity regarding the increases in fines and fees and system changes to service. A motion to approve the potential MCLS fines and fees increases and service changes mandated by MCLS was made by Gaye Poness; seconded by Vince Hesketh and motion carried unanimously. The date for potential changes has yet to be determined.
b. Action on 2003 Budget: The final revised 2003 budget was presented. A motion to approve the 2003 budget request was made by Julia Rivoli; seconded by Vince Hesketh and motion carried unanimously. The budget, with a cover letter, will be delivered to the Supervisor by Labor Day.
X Reports: All reports accepted as written.

XI Items for Board Discussion:
a. Presentation of Long Range Plan 2003-2007: Before a final approval is made of the draft presented, the Board agreed to have a workshop to review the 2003-2007 plan. The final draft of the Long Range Plan will be presented at the October board meeting.
b. Board Committees: those commented on -
5. Facilities: Ms. Swanton stated that a representative from PESH came to the library and took CO² levels of the library. She is going to return at a future date to do an evening study as well. A report on these findings will be forthcoming.
6. Trustees Council: Next meeting will be on September 5 at the Central library.
9. Technology: Trustee Hesketh stated that the committee is looking into a new server.

At 9:00 pm a motion was made by Julia Rivoli and seconded by Vince Hesketh to go into executive session to discuss a personnel matter. At 9:17 pm a motion to adjourn the meeting was made by Julia Rivoli and seconded by Gaye Poness. Having no further business to discuss the meeting adjourned at this time.

Respectfully submitted,

Sandra Kilbury,
Recording Secretary