Minutes Gates Public Library Board of Trustees May 15, 2002

Present: Pam Brady, President; Tony Frosino, Vice President; Vince Hesketh; Steve Murphy; Gaye Poness; Julia Rivoli; Ralph Esposito, Supervisor; Susan Swanton, Director; Judy MacKnight, Assistant Director

Absent: Linda Tribotte

I Call to Order: Meeting was called to order at 7:02 pm by President Brady.

II Agenda Changes: none

III Visitors' Comments: none

IV Supervisor's Comments: Mr. Esposito stated that he was very angry and upset with the Director for her article that was published May 8, 2002 in the Gates-Chili Post. The article, "National Library Week Survey results revealed", was in Mr. Esposito's opinion negative, slanted and insulting. He stated that the Library Board was on notice that if another article such as this appeared, he would respond.

V Correspondence: President Brady reviewed correspondence and made available for Board perusal. President Brady noted a letter from the Director to PESH (NYS Public Employees Safety and Health Department) requesting a free consultation on library air quality concerns. Public employees in NYS fall under PESH instead of OSHA in regards to safety and health concerns.
VI Approval of Minutes: A motion to approve the April 17, 2002 minutes was made by Tony Frosino; seconded by Vince Hesketh and motion carried unanimously.

VII Approval of Personnel Report: A motion to approve the personnel report, which shall be considered a part of these minutes, was made by Gaye Poness; seconded by Julia Rivoli and motion carried unanimously.

VIII Financial Review:
a. Approval of Financial/Year to Date Report: Ms. Swanton presented reports to the Board. She gave an overview of the year to date report, expressing her concerns of a possible shortfall in revenues for 2002. Board will look closely at the July financial report and assess major concerns for the 2002 budget then. A motion to approve the financial/year to date report, which shall be considered a part of these minutes, was made by Gaye Poness; seconded by Steve Murphy and motion carried unanimously.
b. Approval of Bills to be Paid: A motion to approve claims #137-169, accounts payable claims which include payrolls #9 and 10, for a total of $91,934.35, was made by Vince Hesketh; seconded by Tony Frosino and motion carried unanimously.

IX Items Requiring Board Action: none

X Reports: All reports accepted as written, including a. Special Reports: 1. Evening Travelog Series Evaluation by Heidi Jung, Adult Services Librarian for Programming.

XI Items for Board Discussion:
a. National Library Week Survey: Report accepted as presented. b. Board Committees: Those commented on -
1. Town Board: Ms. Swanton stated that transfer request was approved.
2. Friends: Ms. Poness stated that the Friends Annual meeting that was held on May 8 was very nice and guess speaker, Philip Tomasso, was wonderful.
3. Grants: Ms. Swanton stated that the Dollars for Doers grant was submitted by Trustee Rivoli.
4. Long Range Plan: Ms. Swanton was asked to promote the request for focus group members more. The committee meetings already held have been going well.
5. Facilities: Issues from previous facilities survey still outstanding.
6. Budget: Ms. Swanton stated that she has a draft of a balanced 2003 budget done at a 3% and 2% increase. Budget committee will be setting up dates to meet.

Having no further business to discuss, a motion to adjourn the meeting was made by Tony Frosino; seconded by Julia Rivoli and motion carried unanimously. Meeting adjourned at 8:08 pm.