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Minutes Gates Public Library Board of Trustees April 17, 2002
Present: Pam Brady, President; Gaye Poness; Julia Rivoli; Linda Tribotte; Ralph Esposito, Supervisor; Susan Swanton, Director
Absent: Tony Frosino, Vice President; Vince Hesketh; Steve Murphy; Judy MacKnight, Assistant Director
I Call to Order: Meeting was called to order by President Brady at 7:02 pm.
II Agenda Changes: Add to VIII: Request for Transfer.
III Visitors’ Comments/Public Hearing: No visitors were present for comment or public hearing. Public hearing was one of the requirements for CIPA compliance.
IV Supervisor’s Comments: Supervisor Esposito stated that he met with Trustee Tribotte regarding GASB 34. As stated at last month’s meeting, the library material collection will not be capitalized, per the Town auditor’s advice. The insurance on the building and its contents were discussed. Library is under the Town’s insurance policy and Supervisor Esposito noted that any additional coverage, ie. for library collection, is the responsibility of the library.
V Correspondence: Contents of correspondence was reviewed by President Brady and made available for Board perusal.
VI Approval of Minutes: A motion to approve the March 20, 2002 minutes was made by Gaye Poness; seconded by Julia Rivoli and motion carried unanimously.
VII Approval of Personnel Report: A motion to approve the personnel report, which shall be considered a part of these minutes, was made by Julia Rivoli; seconded by Linda Tribotte and motion carried unanimously.
VIII Financial Review:
a. Approval of Financial/Year to Date Report: Some discussion ensued. A motion
to approve the financial/year to date report, amending the figures in over/under
in anticipated receipts, and which shall be considered a part of these minutes,
was made by Linda Tribotte; seconded by Gaye Poness and motion carried unanimously.
b. Request for Transfer: A motion to approve the transfer of $2,000 from L-7410-1410
(Personnel -Support Staff) to L-7413-4390 (Contractual -Director) was made
by Julia Rivoli; seconded by Linda Tribotte and motion carried unanimously.
c. Approval of Bills to be Paid: A motion to approve claims #104-136; accounts
payable claims as noted, including payrolls #7 & 8, for a total of $95,790.72
was made by Gaye Poness; seconded by Julia Rivoli and motion carried unanimously.
IX Items Requiring Board Action:
a. Action on Internet Safety Policy: Ms. Swanton presented report to Board.
All items from CIPA compliance list has been added to policy. A motion to
approve the Internet Safety Policy was made by Julia Rivoli; seconded by
Linda Tribotte and motion carried unanimously.
b. Action on CIPA Compliance: Ms. Swanton stated that public hearing was published
as required and the Internet Safety policy was approved by Board. A motion
to select item #3 on the CIPA compliance list was made by Linda Tribotte; seconded
by Julia Rivoli and motion carried unanimously.
c. Action on Changing Pay Rate for Non-union Employees: Much discussion ensued.
The following motions were made:
1. A motion to grant all union benefits, with the exception of the retroactive
pay for 2002, to the Director and Assistant Director during the time period
of this contract, was made by Julia Rivoli; seconded by Linda Tribotte and
motion carried unanimously.
2. A motion to change the pay rate increases from January 1st to payroll #1
beginning with the year of 2003 for non-union employees was made by Julia Rivoli;
seconded by Gaye Poness and motion carried unanimously.
d. Action on Friends Book Sale Agreement: A motion to approve the Book Sale
Agreement, changing only the number of closet space available for use from
2 to 1, was made by Gaye Poness; seconded by Julia Rivoli and motion carried
unanimously.
X Reports: All reports accepted as written.
XI Items for Board Discussion:
a. Report on Receipt Printers: Report presented to Board. Thanks go to Debbie
Shanker, Senior Clerk for Circulation Services, for the information provided
on receipt printers. The library will not be pursuing any new printers at
this time.
b. Report on 1st Quarter Long Range Plan: Board stated that all looked good.
c. Report on GASB 34: Please note comments made under Supervisor’s comments.
Trustee Tribotte stated that GASB 34 does not go into affect until 2003.
d. Report on 2001 Annual Report to the State: Director Swanton gave overview
of report. Two changes were noted. Board reviewed and President Brady signed
report as required.
e. Board Committees: Those commented on -
1. Town Board: Director Swanton attended and stated that Town Board approved
union contract.
2. Friends: New Friends Board member, Stan Ren, will now be liaison.
3. Grants: Director is working with Trustee Rivoli on the ‘Dollars for
Doers’ grant given by Kodak.
4. Long Range Plan: Work is in process with committee meeting regularly.
5. Facilities: Some issues yet to be resolved. President Brady will set up
appointment with Public Works Director to discuss several issues.
9. Technology: Director Swanton stated that there was an equipment sale of
the old computers, as well as other items, and all equipment has been disposed
of.
Having no further business to discuss, a motion to adjourn the meeting was made by Julia Rivoli; seconded by Gaye Poness and motion carried unanimously. Meeting adjourned at 8:50 pm
Respectfully submitted,
Sandra Kilbury,
Recording Secretary
