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Minutes Gates Public Library Board of Trustees March 20, 2002
Present: Pam Brady, President; Tony Frosino, Vice President; Vince Hesketh; Gaye Poness; Linda Tribotte; Ralph Esposito, Supervisor; Susan Swanton, Director; Judy MacKnight, Assistant Director
Absent: Steve Murphy; Julia Rivoli
Call to Order: Meeting was called to order by President Brady at 7:03 pm.
Agenda Changes: none requested.
Visitors’ Comments: none
Supervisor’s Comments: Mr. Esposito questioned the Director whether Dick Panz’s figure of 52% figure of non-residents using the Gates Public Library was correct and the Director responded that it was. He also informed the Board that the outlook for the 2003 budget year will be tight and that the Board should be looking at an overall increase of 2% vs. 3% on their 2003 budget.
Correspondence: Information was reviewed by the President and made available for Board perusal.
Approval of Minutes: A motion to approve the February 20, 2002 minutes was made by Vince Hesketh; seconded by Linda Tribotte and motion carried unanimously.
Approval of Personnel Report: none required.
Financial Review:
a. Approval of Financial/Year to Date Report: Director Swanton presented
reports. A motion to approve the financial/year to date report, which shall
be considered a part of these minutes, was made by Gaye Poness; seconded
by Linda Tribotte and motion carried unanimously.
b. Approval of Bills to be Paid: A motion to approve claims #73-103, accounts
payable claims #6019-6025, including payrolls #5 and 6, for a total of $91,738.84,
was made by Vince Hesketh; seconded by Tony Frosino and motion carried unanimously.
Items Requiring Board Action:
a. Action on Disposal of Old Library Computers: Report by Librarian, Cathy
Carstens, was presented by the Director. The Director also showed the Board
members an advertisement on a company that buys old computers. After much
discussion, a motion was made by Tony Frosino and seconded by Vince Hesketh,
with all in favor, to have library proceed with equipment sale of old library
computers, and to contact Maven Co. to see if they would take/buy those
that do not sell in the sale. All computers will have their hard drives,
including the operating system, wiped cleaned and they will be advertised
as low level pc’s - great for parts!
b. Action on MCLS Plan of Service: Director Swanton presented report to the
Board. A motion to accept the MCLS Plan of Service was made by Linda Tribotte;
seconded by Gaye Poness, with all in favor. President Brady signed the plan
of service.
c. Action on CWA Local 1170 Contract: A draft of the contract was presented.
Much discussion ensued. A motion to approve the contract, amending the following
articles, was made by Vince Hesketh; seconded by Linda Tribotte with Pam
Brady and Gaye Poness in favor and Tony Frosino opposing. The following changes
are:
Article 3: In 3.1 the date of January 1, 2002 be removed and it will state
effective with payroll 1 each employee will receive the salary increase.
Article 10: your letter (from Jackie Phipps Polito) should have reflected
Paragraph 10.1 (1) is modified, and Paragraph 10.1 (2) is new. Also Paragraph
10.1 (7) the last sentence should be removed.
Article 14: In 14.4, the word should be ‘meet’, not ‘meed’.
The employees not included in the union will not get retroactive pay from
payroll 1 once contract is approved by the Town Board.
d. Action on Items Declared Salvage: A motion to approve the items listed
as salvage was made by Tony Frosino; seconded by Vince Hesketh and motion
carried unanimously.
X Reports: All reports accepted as written.
XI Items for Board Discussion:
a. Report on CIPA Trustee Workshop: Director Swanton reported on workshop.
Much discussion on several issues regarding filtering and how it will affect
the library patrons and staff. Board may need to make decisions regarding
computer filtering at the April meeting.
b. MCLS Revenue Enhancement: Director Swanton distributed information on
the final report. Trustee Hesketh stated that there is no agreed upon plan
as yet.
c. Report on GASB 34: Trustee Tribotte presented information from the Town’s
auditing firm. They reported that capitalizing our library materials collection
will not be done at this time. Ms. Tribotte will meet with the Director to
discuss this further.
d. Report on Fairport Patron Complaint: President Brady will meet with the
Director to discuss issues regarding letters of response.
e. Report on Friends Book Sale Agreement: Board will review and it will be
discussed at the April meeting.
f. Board Committees: Those commented on:
1. Town Board: Meeting attended by Gaye Poness. No library action.
2. Friends: Book sale will be held last week of April. May annual meeting will
have local author as guest speaker.
3. Grants: Trustees Hesketh and Rivoli are looking at “Dollars for Doers”,
a grant sponsored by Kodak.
4. Long Range Plan: A meeting is scheduled for 3/28/02 with Friends members.
5. Facilities: Trustee Frosino to look over Ms. MacKnight’s updated list.
Board asked the Director to get an estimate on replacing/fixing the back door
entrance (for staff/deliveries) to the library.
7. Budget/Finance: Trustee Tribotte will put together information on library’s
budgets from the last 5-7 years.
Having no further business to discuss, a motion to adjourn the meeting was made by Gaye Poness; seconded by Vince Hesketh and motion carried unanimously. Meeting adjourned at 9:10 pm.
Respectfully submitted,
Sandra Kilbury,
Recording Secretary
