Minutes Gates Public Library Board of Trustees February 20, 2002

Present: Pam Brady, President; Tony Frosino, Vice President; Steve Murphy; Gaye Poness; Julia Rivoli; Linda Tribotte; Susan Swanton, Director; Judy MacKnight, Assistant Director

Absent: Vince Hesketh; Ralph Esposito, Supervisor

I Call to Order: Meeting was called to order at 7:09 pm by President Brady.

II Agenda Changes: none

III Visitors Comments: none

IV Supervisor’s Comments: none

V Correspondence: President Brady reviewed correspondence and made available for Board perusal.

VI Approval of Minutes: A motion to approve the January 16, 2002 minutes, amending Absent to include Gaye Poness, was made by Tony Frosino; seconded by Steve Murphy and motion carried unanimously.

VII Approval of Personnel Report: none required.

VIII Financial Review:
a. Approval of Financial/Year to Date Report: A motion to approve the financial/year to date report, with the figures amended in personnel services, was made by Tony Frosino; seconded by Steve Murphy and motion carried unanimously. Financial/year to date report shall be considered a part of the minutes.
b. Bills to be Paid: A motion to approve claims #13-72, accounts payable claims #6011-6018, including payrolls #3 and 4, for a total of $82,015.26 was made by Gaye Poness; seconded by Steve Murphy and motion carried unanimously.

IX Items for Board Action:
a. Action on Board Committees: All committees will remain the same as the previous year with the exception of the Long Range Plan Committee. This committee will include Tony Frosino, Vince Hesketh and Julia Rivoli. A motion to approve the 2002 committees was made by Tony Frosino; seconded by Linda Tribotte and motion carried unanimously. Trustee Rivoli will draft a schedule for trustee attendance at the Town Board meetings.
b. Action Staff Development Requests: Ms. Swanton presented request to the Board. One class was eliminated and the cost of the YSS conference is $95 per person for a total of $1,165. A motion to approve the staff development requests as presented was made by Julia Rivoli; seconded by Steve Murphy and motion carried unanimously.
c. Action on Fairport Patron Complaint: Ms. Swanton presented to Board the letter written by a patron from another library complaining about Gates Public Library’s policy of not sending certain material types to other libraries. Ms. Swanton also included the information she gathered in response to patron complaint. President Brady appreciated the factual information gathered by the Director and the Board will compose a letter in response to the patron’s complaint.
X Reports: All reports accepted as written. Some discussion ensued on the format that the Director will use in reporting her final goals and the year end accomplishments of the long range plan.

XI Items for Board Discussion:
a. Report on 2001 Long Range Plan Achievements: 2001 achievements were complimented on by the Board. Board discussion ensued on the upcoming process of the next five year plan that needs to be in place by the end of 2002.
b. MCLS Revenue Enhancement Report: Ms. Swanton updated Board on what information she had. She will keep Board posted on any further details.
c. Technology Plan 2002: Ms. Swanton presented report. President Brady stated that report was a very good summarization of Gates’ technology plan.
d. Report on GASB 34: Ms. Swanton presented report to Board. GASB 34 deals with fixed assets which also includes a library’s materials collection. Trustee Tribotte will confer with Mr. Esposito on how this upcoming accounting change will affect the library. Ms. Swanton will keep Board informed on any updates.
e. Board Committees: those commented on -
2. Friends: Ms. Poness reported that the next book sale will be held the last week of April. The book sale agreement needs to be reviewed by the Board and will be in next month’s packet. The annual meeting will be held on May 8.
5. Facilities: Ms. Swanton reported that she is still waiting to receive analysis report from Monroe Piping on the CO2 findings.
6. Trustees Council: The next workshop will be on Saturday, March 2. The workshop will be on CIPA (Child Internet Protection Act) implementation throughout MCLS.

At 8:45 pm and having no further business to discuss, a motion was made by Julia Rivoli and seconded by Tony Frosino to go into executive session to discuss union negotiations. At 8:57 pm a motion to adjourn the meeting was made by Gaye Poness; seconded by Julia Rivoli and motion carried unanimously.

Respectfully submitted,

Sandra Kilbury,
Recording Secretary