Minutes Gates Public Library Board of Trustees September 19, 2001

Present: Pam Brady, President; Tony Frosino, Vice President; Vince Hesketh; Steve Murphy; Gaye Poness; Julia Rivoli; Ralph Esposito, Supervisor; Susan Swanton, Library Director; Judy MacKnight, Assistant Director

Absent: Linda Tribotte

I Meeting was called to order at 7:02 pm by President Brady.

II Presentation of Larsen Engineers: President Brady introduced Mike Kiem of Larsen Engineers who did the library building study. An overview of the study was presented by slide show, with packets for each member and the library. The study concluded that the building was structurally safe and sound. Mr. Kiem did make 3 recommendations: 1) loosen jacks under the meeting room floor; 2) secure wall mounted shelving with better clips and 3) fill crack in floor with an expansion strip. Following a question and answer period, a motion to present the proposal, with support of recommendations made, to the Town Board at the October 1, 2001 meeting was made by Vince Hesketh; seconded by Steve Murphy and motion carried unanimously. Director will research cost of securing wall mounted shelving and expansion strip to present at the October board meeting. Board thanked the Supervisor for paying for the study to be done.

III Agenda changes: none requested

IV Visitors’ comments: Several staff members from the library’s facility committee were in attendance for the presentation of the Larsen Engineers report. They questioned when the library will be able to obtain the air quality report that was previously done. Board members will try to contact volunteer who did report and get that information back to the library staff as soon as possible.

V Supervisor’s comments: Mr. Esposito stated that $7500 was spent for report by Larsen Engineers and that it now proves that safety is not an issue for this building.

VI Correspondence: President Brady stated that correspondence to and from the library was available for perusal.

VII Approval of minutes: A motion to approve the August 15, 2001 minutes was made by Vince Hesketh; seconded by Steve Murphy and motion approved unanimously.

VIII Approval of personnel report: A motion to approve the personnel report, which shall be considered a part of these minutes, was made by Gaye Poness; seconded by Steve Murphy and motion carried unanimously.

IX Financial Review:
a. Approval of financial/year to date report: A motion to approve the financial/year to date report, which shall be considered a part of these minutes, was made by Julia Rivoli; seconded by Vince Hesketh and motion carried unanimously.
b. Approval of transfers: none requested
c. Approval of bills to be paid: A motion to approve claims # 293-326, accounts payable claims #5972-5979, including payrolls #18 and 19, for a total of $89,900.05 was made by Gaye Poness; seconded by Steve Murphy and motion carried unanimously.

X Items Requiring Board Action:
a. Action on CIPA: Discussion ensued and a motion to select 6B on From 479 regarding the Children’s Internet Protection Act was made by Julia Rivoli; seconded by Vince Hesketh and motion carried unanimously.
b. Action on UMS vote: Discussion ensued. A motion from the Board to recommend MCLS not to use UMS as the system’s collection agency was made by Julia Rivoli; seconded by Steve Murphy and motion carried unanimously.
c. Action on State Variance: Much discussion ensued on what are the state standards for libraries. A motion to approve the wording on the variance request form for Gates Public Library was made by Julia Rivoli; seconded by Steve Murphy and motion carried unanimously. The wording on the variance request form is to read: 3) The lack of a state standard for library space, lighting, shelving and seating. 4) The Board of Gates Public Library will wait until the state issues clear, quantifiable building standards for public libraries in NYS for space, lighting, shelving and seating. When the state standards are available, the Gates Public Library will do a gap analysis and close the gap.
d. Action on Equipment to declared salvage: A motion to approve the listed equipment to be salvaged was made by Tony Frosino; seconded by Gaye Poness and motion approved unanimously. There will be a separate sale on October 20, 2001 for the equipment to be sold.

XI Reports: All reports accepted as written.

XII Items for Board Discussion:
a. Report on Chapter 7: Literacy and Libraries (Regents Commission) - report accepted as presented.
b. Report on HVAC - As stated above under Visitors’ comments, the Board will look into retrieving the report done previously on the air quality of the library.
c. Board committees: Those reported on -
2. Friends: book sale to be held last week of October. Book festival is 11/3/01. Wendy’s coupons netted Friends $300 and the new tote bags are $8.00 each.

At this time the Board went into executive session to discuss the union contract negotiations. At 9:01 pm a motion to enter into executive session was made by Julia Rivoli; seconded by Vince Hesketh and motion carried unanimously. Session ended at 9:24 pm and a motion to adjourn the meeting was made by Vince Hesketh; seconded by Tony Frosino and motion carried. Meeting adjourned at 9:25 pm.

Respectfully submitted,

Sandra Kilbury,
Recording Secretary