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Minutes Gates Public Library Board of Trustees July 18, 2001
Present: Pam Brady, President; Tony Frosino, Vice President; Steve Murphy; Gaye Poness; Julia Rivoli; Linda Tribotte; Ralph Esposito, Supervisor; Susan Swanton, Director and Judy MacKnight, Assistant Director
Absent: Vince Hesketh
I Call to Order: Meeting was called to order at 7:03 pm by President Brady.
II Agenda Changes: none
III Visitors’ Comments: none
IV Supervisor’s Comments: none
V Correspondence: President Brady reviewed correspondence with Board and made available for their perusal.
VI Approval of Minutes: A motion to approve the June 20, 2001 minutes, correcting the spelling of Kay Feraios’ name, was made by Steve Murphy; seconded by Tony Frosino and motion carried unanimously.
VII Approval of Personnel Report: A motion to approve the personnel report, which shall be considered a part of these minutes, was made by Linda Tribotte; seconded by Steve Murphy and motion carried unanimously.
VIII Financial Review:
a. Approval of Financial/Year to Date Report: A motion to approve the financial/year
to date report, which shall be considered a part of these minutes, was made
by Julia Rivoli; seconded by Gaye Poness and motion carried unanimously.
b. Approval of Transfers: A motion to approve the following transfers was made
by Tony Frosino; seconded by Steve Murphy and motion carried unanimously. The
transfers are: $4,000 from L-7410-2000 (Equipment) to: +$25 in L-7413-4300
(Supplies – Director); +$55 in L-7417-4300 (Supplies – Young Adult);
+$145 in L-7418-4300 (Supplies – Media); +$3,295 in L-7419-4300 (Supplies – Technology)
and +$480 in L-7420-4300 (Supplies – Equipment under $250).
c. Approval of Bills to be Paid: A motion to approve claims #207-225, accounts
payable claims #5952-5962, including payrolls #13, 14 and 15, for a total of
$127,131.00 was made by Gaye Poness; seconded by Tony Frosino and motion carried
unanimously.
IX Items Requiring Board Action:
a. Action on Responses to RFP Recommendation: Ms. Swanton presented RFP’s
for Board perusal. Trustee Murphy stated that an engineer reviewed the RFP’s,
as well as, the Library’s facility committee and agreed with the Staff
Facilities Committee’s recommendation. A motion made by Tony Frosino
and seconded by Steve Murphy, with all approving unanimously, to approve the
3 recommendations to be presented to the Town Board at their August meeting.
They are: 1. LaBella Associates; 2. Larsen Engineering and 3. Fraser Willey & Associates,
P.C. Director Swanton will notify each of the three companies and will inform
them to set up a meeting with the Supervisor. Letters of regret will be sent
to the remaining 5 companies who submitted a proposal. Supervisor Esposito
graciously offered covering the cost of the study from the Town’s General
Fund.
b. Action on Gates Historical Society Meeting Room Space: Ms. Swanton presented
request to Board. A motion to approve the meeting room dates was made by Tony
Frosino; seconded by Julia Rivoli and motion carried unanimously.
c. Action on Presentation of 2002 Budget: President Brady presented budget
to Board with an overview of the budget process. A workshop date will be set
before the August meeting for members not on the Budget Committee to review
information. Budget will be presented at the August meeting for vote.
d. Action on Adjusting Salary Ranges for 2000-2002: Ms. Swanton presented request
for adjustments to be made to desk aides and pages hourly rates. A motion to
approve the adjustment of the starting rate in the 1st Quartile for desk aides
to be $6.16 per hour and $5.42 per hour for pages was made by Steve Murphy;
seconded by Linda Tribotte and motion carried unanimously.
e. Action on Staff Development Request: Ms. Swanton presented request from
Librarian, Mary Jo Smith, to attend this year’s NYLA Conference in Albany.
A motion to approve the attendance of Mary Jo Smith at the NYLA Conference
October 18-20, at a cap of $500, was made by Gaye Poness; seconded by Tony
Frosino and motion carried unanimously.
X Reports: All reports accepted as written.
XI Items for Board Discussion:
a. Report on Chapter 5 of Regents Commission: Report presented and noted.
b. Report on 2nd Quarter Long Range Plan 2001: Accepted as written.
c. Report on Carpet Examination: Ms. Swanton presented report compiled by the
Staff Facilities Committee. Reported commended by Board and accepted as written.
d. Board Committees: Those commented on –
8. Personnel: Meeting date will be set in August to begin union negotiations.
XII Items of Information: Ms. Swanton presented the plus use figures for 2000. Gates Public Library will be receiving the same amount of money for plus usage as we have in the past, for this year ($10,000).
Having no further business to discuss, a motion to adjourn the meeting was made by Julia Rivoli; seconded by Steve Murphy and motion carried unanimously. Meeting adjourned at 8:16 pm.
Respectfully submitted,
Sandra Kilbury
Recording Secretary
