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Minutes Gates Public Library Board of Trustees May 16, 2001
Present: Pam Brady, President; Tony Frosino, Vice President; Vincent Hesketh; Steve Murphy; Gaye Poness; Linda Tribotte; Ralph Esposito, Supervisor; Susan Swanton, Library Director; Judy MacKnight, Assistant Director
Absent: Julia Rivoli
I Call to Order: Meeting was called to order by President Brady at 7:06 pm.
II Agenda Changes: President Brady requested an addition to XI e. Contract Negotiations
At this point, Director Swanton did a PowerPoint demonstration on the Hennen Report. Ms. Swanton gave overview of report, showing Gates Public Library with a 93% on a national average over other comparable libraries.
III Visitors’ Comments: none
IV Supervisor’s Comments: none
V Correspondence: President Brady reviewed correspondence with Board and made available for their perusal.
VI Minutes: A motion to approve the April 18, 2001 minutes was made by Steve Murphy; seconded by Tony Frosino and motion carried unanimously.
VII Personnel Report: none
VIII Financial Review:
a. Approval of Financial/Year to Date Report: Report presented by Director.
Three Freislich Awards presented at the Friends Annual Meeting to Sue Saylor,
Becky Kapica and Kathy Sochia. A motion to approve the financial/year to
date report was made by Gaye Poness; seconded by Vince Hesketh and motion
carried unanimously.
b. Approval of Transfers: none required.
c. Approval of Bills to be Paid: A motion to approve claims #136-170, accounts
payable claims #5937-5941, including payrolls #9 & 10, for a total of $82,661.38
was made by Tony Frosino; seconded by Steve Murphy and motion carried unanimously.
IX Items Requiring Board Action:
a. Action on Facility Survey: Ms. Poness reported that it was decided not to
do any survey at this time. Mr. Esposito said that he is putting a survey
in the next Cornerstone mailing. Concern was stated regarding the condition
of the flooring in the library if and when we install new carpet. Ms. Swanton
informed Board that she had met with 2 people who volunteered their services
to inspect library flooring and air quality: Bill Tomkiewicz, a civil engineer
and Davis Frederiksen, an industrial hygienist. Mr. Tomkiewicz noted some ‘sinking’ of
the flooring on the east and south sides of the library in the children’s
magazines and reference area. Mr. Frederiksen will be bringing in a unit
to measure several aspects of the air quality in the library. Discussion
ensued and it was decided that Ms. Swanton continue with her research, keep
Public Works Director, John Lathrop informed and report her findings back
to the Board at the June meeting.
b. Action on MCLS Contract: Ms. Swanton presented to the Board additional proposals
to contract. Contract is for three years with current contract expiring 7/1/01.
A motion to sign contract with a letter advisement regarding plus use was made
by Gaye Poness; seconded by Steve Murphy and motion carried unanimously.
c. Action on Possible New Revenue Sources: Ms. Swanton presented ideas to the
Board. The following actions were taken:
1. Raise cost of computer copies from 5¢ to 10¢ per copy: A motion
to approve the increase of price from 5¢ to 10¢ per copy, effective
7/1/01, was made by Vince Hesketh; seconded by Steve Murphy and motion carried
unanimously.
2. Offer to proctor exams for non-Gates residents for a service fee of $15
per exam: A motion to approve the fee of $15 per exam to be proctored was made
by Vince Hesketh; seconded by Tony Frosino and motion carried unanimously.
3. Offer library meeting room space to for-profit groups or non-Gates groups
for a service fee of $15 a booking: Mr. Esposito advised against this service
as the Town does not charge a fee for meeting room space and consistency is
what is desired. Board decided to forgo this offer.
4. Charge non-Gates residents $5 for computer classes: Ms. Swanton was instructed
to do additional research on this.
5. Faxing for Public: Research will continue on this offer and report will
be submitted for June meeting.
6. Online gift shop: Board agreed to have library research this idea further.
d. Action on Staff Development Requests: A motion to approve the staff development
requests of those listed in report was made by Gaye Poness; seconded by Steve
Murphy and motion carried unanimously.
X Reports: All reports accepted as written.
XI Items for Board Discussion:
a. Report on Chapter 3 of Regents Commission: Report presented and noted by
Board.
b. Report on Library Policies Review: Discussion ensued and it was decided
that the Director will review list of library policies suggested in the Trustees
Handbook and report back to Board those that the library already has and those
we should consider.
c. Report on Library Technology Policy: Mr. Hesketh would like information
on the library’s timeout software which the technology librarian can
provide.
d. Report on April 20, 2001 Trustees Orientation: Trustees Tribotte and Hesketh
attended this orientation. Both felt that day was very helpful.
e. Board Committees: those commented on –
1. Town Board: May meeting held with library not being mentioned.
2. Friends: Annual meeting was held. Guest speaker was noted author Vivian
Vande Velde. Two Freislich Awards were presented, with a third given to staff
member the next day.
6. Trustees Council: Next meeting will be held in June.
f. Contract Negotiations: President Brady informed the Board that union contract
negotiations will begin in June.
Having no further business to discuss, a motion to adjourn the meeting was made by Gaye Poness; seconded by Vince Hesketh and motion carried unanimously. Meeting adjourned at 9:02 pm.
Respectfully submitted,
Sandra Kilbury
Recording Secretary
