Minutes Gates Public Library Board of Trustees April 18, 2001

Present: Pam Brady, President; Tony Frosino, Vice President; Gaye Poness; Julia Rivoli; Ralph Esposito, Supervisor; Susan Swanton, Library Director

Absent: Vince Hesketh; Steve Murphy; Linda Tribotte; Judy MacKnight

I Meeting was called to order at 7:05 pm by President Brady.

II Agenda Changes: none requested

III Visitors’ Comments: none

IV Supervisor’s Comments: none

V Correspondence: President Brady reviewed correspondence and made available for Board perusal.

VI Approval of March 21, 2001 Minutes: A motion to approve the March 21, 2001 minutes was made by Tony Frosino; seconded by Julia Rivoli and motion carried unanimously.

VII Approval of Personnel Report: none required

VIII Financial Review:
a. Approval of Financial/Year to Date Report: Ms. Swanton presented report and stated that the library’s budget was ¼ of the way through the year with 30% of the budget being spent. A motion to approve the financial/year to date report was made by Tony Frosino; seconded by Julia Rivoli and motion carried unanimously.
b. Approval of Transfers: none required
c. Approval of Bills to be Paid: A motion to approve claims #99-135, accounts payable claims #5929-5936, including payrolls #7 & 8, for a total of $85,674.30 was made by Tony Frosino; seconded by Gaye Poness and motion carried unanimously.

IX Items Requiring Board Action:
a. Action on Facility Survey: Ms. Poness reported that the survey needs to be revamped. The feeling is that the questions on the survey need to be more specific in nature. After much discussion it was decided that the committee will meet and continue with this action at the next meeting.

X Reports: All reports accepted as written.

XI Items for Board Discussion:
a. Report on Chapter 2 – School Media Programs (Regents Commission): Ms. Swanton presented report. Report accepted as written.
b. Report on 1st Quarter Long Range Plan: Ms. Swanton presented report and informed Board that things are right on target.
c. Report on MCLS Contract: Ms. Swanton presented contract to Board with overview of changes made. Contract will be an action item at May meeting for Board President signature and cover letter.
d. Report on NLW Survey: Report accepted as written with Board stating that it was very interesting. Next year’s survey will be shorter.
e. Board Committees: those commented on -
1. Town Board: Ms. Swanton stated that she did attend and was grateful for the Supervisor’s mention of National Library Week.
2. Friends: Ms. Poness stated that the annual meeting celebrating 15 years of the Friends will be May 9 with guest speaker Vivian Vande Velde, local children’s author. Next book sale will be in July.
7. Budget/Finance: Ms. Swanton stated that Board needs to find out what’s acceptable for next year’s budget request from Supervisor Esposito. Ms. Swanton will get in touch with the Supervisor regarding this.

XII Items of Information:
a. “When the Media Calls” notes: President Brady stated that this should become a policy for the library. Action item on May agenda titled “Policy Review” with address this item of information and other library policies.

Having no further business to discuss, a motion to adjourn the meeting was made by Julia Rivoli; seconded by Tony Frosino and motion carried unanimously. Meeting adjourned at 8:27 pm.

Respectfully submitted,

Sandra Kilbury
Recording Secretary