Minutes Gates Public Library Board of Trustees March 21, 2001

Present: Pam Brady, President; Tony Frosino, Vice President; Linda Tribotte; Vince Hesketh; Steve Murphy; Gaye Poness; Julia Rivoli; Ralph Esposito, Supervisor; Susan Swanton, Library Director; Judy MacKnight, Assistant Director

I Call to Order: Meeting was called to order at 7:02 pm by President Brady.

II Agenda Changes: None

III Visitors’ Comments: None

IV Supervisor’s Comments: None

V Correspondence: President Brady reviewed correspondence with Board and made available for their perusal.

VI Approval of Minutes: A motion to approve the February 21, 2001 minutes was made by Steve Murphy; seconded by Julia Rivoli and motion carried unanimously.

VII Approval of Personnel Report: Not required.

VIII Financial Review:
a. Approval of Financial/Year to Date Report: Ms. Swanton presented both reports to the Board. A motion to approve the financial/year to date report was made by Vince Hesketh; seconded by Steve Murphy and motion carried unanimously.
b. Approval of Transfers: A motion to approve the transfer of $900 from L-9030-8000 (FICA) to L-9040-8000 (Workers’ Compensation) was made by Julia Rivoli; seconded by Steve Murphy and motion carried unanimously.
c. Approval of Bills to be Paid: A motion to approve claims #61-98, accounts payable claims #5920-5928, including payrolls #5 and 6, for a total of $83,336.56 was made by Linda Tribotte; seconded by Gaye Poness and motion carried unanimously.

IX Items Requiring Board Action:
a. Action on unfinished personnel adjustments: Mr. Frosino presented to Board the committees’ recommendation in response to Ms. Swanton’s personnel requests. Much discussion ensued regarding how to handle salary adjustments for staff who could be promoted. A motion was made by Julia Rivoli; seconded by Tony Frosino and carried unanimously that any anticipated promotional salary increase above the first quartile of that position for library clerks and above will be presented to the Board of Trustees in writing to be discussed before making any salary offers. Action on hiring a part time librarian was not recommended by the committee at this time.
b. Action on Facility Survey: Trustees Poness and Tribotte presented a draft of a possible survey for the public regarding library expansion support. Much discussion ensued and it was decided that the survey draft would be revamped, have Supervisor Esposito review the draft and have it available for the next board meeting. How to deliver survey to the public is still under discussion.
c. Action on Board Goals: Trustee Frosino presented draft of 2001 Board Goals. After some discussion a motion to approve the 2001 Board Goals, amended it by deleting the last sentence under Policies and Change Policies to Communication, was made by Julia Rivoli; seconded by Steve Murphy and motion carried unanimously.

X Reports: All reports accepted as written including a. Special Reports: 1. Report on Family Fun Night by Heidi Jung, YA Services Librarian.

XI Items for Board Discussion:
a. Report on Chapter I – NOVEL (Regents Commission): Report presented by Director Swanton and accepted as written.
b. Report on Technology Plan/Inventory: Board reviewed report written by Technology Librarian, Cathy Carstens. Board complimented Ms. Carstens saying that it was very well put together.
c. Annual Report to the State: Ms. Swanton presented report to the Board, reviewing most sections. President Brady signed report as required.
d. Board Committees: Those commented on –
1. Town Board: Trustee Rivoli was unable to attend. Ms. Swanton attended and stated that no library business was discussed.
2. Friends: Trustee Poness stated that the Book Sale netted over $2000; Wendy’s coupons will be forthcoming; Annual meeting is scheduled for May 9 which will be the 15th Anniversary of the Friends and the next meeting is scheduled for 4/11.
4. Long Range Plan: Some discussion took place again regarding mailing of the upcoming survey.
5. Facilities: Trustee Murphy stated that he has an engineer and industrial hygienist who would be interested in checking the building structure and air quality for the library.
7. Budget/Finance/Audit: Ms. Swanton informed Board that the budget process will begin soon.

Having no further business to discuss, a motion to adjourn the meeting was made by Julia Rivoli; seconded by Vince Hesketh and motion carried unanimously. Meeting adjourned at 9:01 pm.

Respectfully submitted,

Sandra Kilbury
Recording Secretary