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Minutes Gates Public Library Board of Trustees November 14, 2001
Present: Pam Brady, President; Tony Frosino, Vice President; Vince Hesketh; Gaye Poness; Julia Rivoli; Susan Swanton, Director; Judy MacKnight, Assistant Director
Absent: Steve Murphy; Linda Tribotte; Ralph Esposito, Supervisor
I Call to Order: Meeting was called to order by President Brady at 7:04 pm
II Agenda Changes: Under IX add: f) Renewal of Trustee Term; g) Sub rate for 2002
III Visitors’ Comments: none
IV Supervisor’s Comments: Supervisor Esposito was not in attendance.
V Correspondence: Much information to and from the library made available for Board perusal.
VI Minutes: A motion to approve the October 17, 2001 minutes was made by Vince Hesketh; seconded by Julia Rivoli and motion carried unanimously.
VII Personnel Report: A motion to approve the personnel report, which shall be considered a part of these minutes, was made by Julia Rivoli; seconded by Vince Hesketh and motion carried unanimously.
VIII Financial Review:
a. Approval of Financial/Year to Date Report: Ms. Swanton presented report
along with her year end projections. Several transfers will be requested.
State aid still not received from MCLS. A motion to approve the financial/year
to date report, which shall be considered a part of these minutes, was made
by Vince Hesketh; seconded by Gaye Poness and motion carried unanimously.
b. Approval of Transfers: A motion to approve the requested transfers was made
by Gaye Poness; seconded by Julia Rivoli and motion carried unanimously. The
transfers are:
$2,200 From L-9010-0000 (Retirement):
+ $300 to L-9030-8000 (FICA)
+ $200 to L-9060-8000 (Hospitalization)
+ $1,000 to L-7410-1420 (Personnel)
+ $300 to L-7410-4350 (Mileage)
+ $400 to L-7410-4380 (Staff Development)
c. Approval of Bills to be Paid: A motion to approve claims #366-398, accounts
payable claims #5986-5992, including payroll #22, for a total of $58,470.11,
was made by Julia Rivoli; seconded by Vince Hesketh and motion carried unanimously.
IX Items Requiring Board Action:
a. Action on Revised Rules of Conduct: Ms. Swanton presented request. A motion
to approve the revised rules of conduct to include the wording “no
cell phone use in library” and “no roller blades or related footwear” was
made by Julia Rivoli; seconded by Gaye Poness and motion carried unanimously.
b. Action on 2002 Hours of Service/Holiday Closings: A motion to approve the
2002 hours of service and holiday closing schedule was made by Vince Hesketh;
seconded by Julia Rivoli and motion carried unanimously. The regular hours
of service are Monday-Friday, 10:00 am - 9:00 pm and Saturday, 10:00 am - 5:00
pm. The holiday closing schedule is: New Year’s Day (1/1/02), Memorial
Day (5/27/02), July 4th (7/4/02), Labor Day (9/2/02), Thanksgiving Day (11/28/02),
Christmas Eve Day (12/24/02), Christmas Day (12/25/02) and New Year’s
Day (1/1/03). On New Year’s Eve (12/31/02) the library will close at
5:00 pm.
c. Action on 2002 Library Board meeting dates: A motion to approve the meeting
dates for 2002 was made by Gaye Poness; seconded by Tony Frosino and motion
carried unanimously. The meeting dates for 2002 are: 1/16, 2/20, 3/20, 4/17,
5/15, 6/19, 7/17, 8/21, 9/18, 10/16, 11/20 and 12/11.
d. Action on Revising the Collection Agency Procedures: Ms. Swanton informed
Board that procedure now reflects that which was voted on at the October 17,
2001 meeting. A motion to approve the report presented was made by Vince Hesketh;
seconded by Julia Rivoli and motion carried unanimously.
e. Action on Proposed Faxing Service for the Public: Proposal presented to
Board. After some discussion, a motion to approve the faxing service for the
public was made by Vince Hesketh; seconded by Julia Rivoli and motion carried
unanimously.
f. Action on Renewal of Trustee Term: Ms. Swanton informed the Board that President
Brady’s term will expire on 12/31/01 and that she needs a nomination
for a new five year term. A motion to recommend, to the Town Supervisor, Pam
Brady for another five year term was made by Julia Rivoli; seconded by Vince
Hesketh and motion carried unanimously. Vice President Frosino will get a letter
to the Supervisor recommending this nomination.
g. Action on Sub rate for 2002: Ms. Swanton stated that the 15% sub rate for
pages and aides needs to be addressed for 2002. A motion to approve the 15%
sub rate for pages and aides for 2002 was made by Gaye Poness; seconded by
Julia Rivoli and motion carried unanimously. The sub rate for pages and aides
will be addressed each year.
X Reports: All reports accepted as written.
XI Items for Board Discussion:
a. Report on Chapter 9: Skilled Library Staff: Report accepted as presented.
b. Third Quarter Report on Long Range Plan: Accepted as written.
c. Report on In-house Materials Use: Report accepted as written by Assistant
Director MacKnight
d. Board Committees: Those commented on -
2. Friends: next meeting will be in December
5. Facilities: Director stated that she is waiting to hear from company regarding
redoing a quote on cleaning air ducts, etc. that they had done previously for
the library.
6. Trustees Council: Trustee Workshop will be held in Albany 5/3 and 5/4/02.
The next meeting will be November 15, 2001 at the Lincoln branch library.
At this time a motion to adjourn for an executive meeting to discuss union negotiations was made by Vince Hesketh; seconded by Tony Frosino and motion carried unanimously. Meeting adjourned at 8:15 pm. Executive session concluded at 9:16 pm. Having no further business to discuss, a motion to adjourn the board meeting was made by Vince Hesketh; seconded by Gaye Poness and motion carried unanimously. Meeting adjourned at 9:17 pm.
Respectfully submitted,
Sandra Kilbury,
Recording Secretary
